Tools Library Page

Document Last Updatedsort ascending
Payroll Deduction Authorization Form ( 588.94 KB) Tuesday, June 11, 2013
Petty Cash Reconciliation Form ( 19.14 KB) Thursday, May 2, 2013
W-2 Reissue Request Form ( 599.24 KB) Thursday, April 25, 2013
Foreign National Questionnaire Paper Form Saturday, October 6, 2012
Business Meal Detail Form ( 81.11 KB) Friday, September 28, 2012
Foreign Flag Carrier Approval Exemption Certification Form ( 200.18 KB) Friday, September 2, 2011
Bank Deposit (Excel, 315 KB) ( 314.5 KB) Friday, July 8, 2011
PCI Quarterly Documentation Templates Thursday, December 2, 2010
Paycheck/Advice Reversal/Return Tuesday, October 3, 2006
Project Advance Authorization ( 40.44 KB) Thursday, September 8, 2005
Extended Stay Justification ( 24 KB) Monday, August 1, 2005
Single/Sole Source Justification
PCI Self Assessment Questionnaire
Exception Ordering for Computers

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Training Last Updatedsort ascending
Financial Reporting Tutorials Tuesday, August 25, 2015
Capital Assets Tutorials Tuesday, August 25, 2015
Chart of Accounts Tutorials Tuesday, August 25, 2015

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Title Category Code Description
Student Federal Work Study-Comm Svc Expense 5595 Undergraduate student regular wages funded by Federal Work Study community service outreach program. Zero fringe rate
Employee Benefits - Endowed Full Rate Expense 5600 Endowed College maximum fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Benefit Assessment - CURP Resumption Expense 5605 Endowed College assessment for cost of resuming CURP 1/1/2021. Charges will be posted centrally. As an assessment this charge is federally unallowable, and may not be used in fund CG or subfund APFEDL.
Employee Benefits - Endowed Minimum Rate Expense 5610 Endowed College minimum fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Employee Ben - Contract Coll-CU Provide Expense 5620 Contract College maximum fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Employee Ben - Contract College - Fed Expense 5625 Contract College Federal grant fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Employee Ben - Contract College - NonFed Expense 5626 Contract College Non-Federal Grant fringe rate benefit charges. see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Employee Ben - CC NYS Component Expense 5629 Payroll generated entries for Contract College benefit charges that need to be reimbursed by the State of NY. Used in conjunction with account 7051039 - NYS Fringe Benefits Payable. Entries are cleared the following month with the processing of a DV. Benefit pool accounting use only.
Benefits - Adjustments Expense 5630 Used to process employee benefit adjustments. DFS use only.
Benefits - Accrual Expense 5640 Used to accrue benefits for financial statement purposes only. DFS use only.
Benefits-Adj Between Div- CENTRAL ONLY Expense 5650 Used to accrue benefits for financial statement purposes only.
Cost of Benefits - FICA Expense 5900 Used for payroll generated entries for the University's expense related to Medicare and OASDI taxes. DFS use only.
Cost of Benefits - Retirement Expense 5902 Used for payroll generated entries for the university's expense for contribution to the Endowed employees' retirement plan. Also used to record vendor expenses, such as consulting, related to retirement plans. DFS/HR use only.
Cost of Benefits - Health & Welfare Expense 5904 Used for various health care benefit expenses, such as the university's HSA contribution and payments to health care providers for claims processing, both payroll and manual entries. May be used by units in rare instances for the payment of university share health insurance and related costs.
Cost of Benefits - Admin Expense 5906 Used for vendor expenses related to the administration of various employee benefit programs. DFS/HR use only.
Benefits - Transportation Subsidy Expense 5908 Used for payroll generated entries for the university's expense related to the NY MTA tax and other transportation subsidies offered to employees.
Cost of Benefits - Salary Continuation Expense 5909 Used for payroll generated entries and to record vendor expenses related to various employee salary continuation programs such as workers compensation, unemployment insurance, long term disability and life insurance. DFS/HR use only
Cost of Benefits - Education Expense 5910 Used for Bursar system generated entries related to the University's expense for the Employee Degree Program (EDP). DFS/HR use only.
Cost of Benefits - Other Programs Expense 5912 Used for various fringe benefit expenses such as childcare expenses, CLASP Funding, retiree events, and employee service awards. DFS/HR use only.
Cost of Benefits - Sabbatical Expense 5914 Used for the university's benefit and salary expense related to faculty on sabbatical leave. Expenses posted to compensation object codes through payroll processing and manually moved to this object code. DFS/UBO use only.

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