Student Expense Reporting

Student travel must be reimbursed as follows. Also see Student Travel for the types of student travel that are reimbursable.

For student business travel, process a disbursement voucher (DV) for prepaid travel or travel reimbursement using an employee travel or prepaid object code: 6750, 6760, 6780 (also 9097 for sponsored participant costs only). Use the Manual Travel Reimbursement Form to document expenses and attach the completed form to an I Want Document. See Non-Employee Expense Reporting.

For mission-related or educational travel, process a disbursement voucher (DV) for department/unit-paid travel or travel reimbursement, typically using unrestricted departmental funds on a student mission-travel object code: 6752, 6762. Use the Manual Travel Reimbursement Form to document expenses and attach the completed form to an I Want Document. See Non-Employee Expense Reporting.

For financial aid or similar travel awards, do not provide pre-paid travel. The funds should appear on the student’s Bursar account as a financial aid payment.

• For undergraduates, use a Request for Undergraduate Student Support (RUSS) form.
• For graduate or professional students, provide additional aid using a stipend or prize object code: 8100, 8150, 8250, 8450, 8462, 8463, 8500, 8550.