Division of Financial Services
Accounting
Year-end accounting processes often involve important deadlines and cut-off dates. If you have questions about these deadlines, please contact Accounting.
All dates and times listed below are subject to change. Downloadable text-only version (PDF)
| Month | Day | Weekday | Time | Description |
|---|---|---|---|---|
| June-July | All | Daily approval of entries (all billings must be current). Approve all Concur expense reports. | ||
| June | 25 | Wednesday | 5:00 p.m. | LTIP cutoff for June activity (FY 2025 LTIP transactions can continue to be posted through 7/14, these transactions will be included as July LTIP activity). |
| June | 27-30 | Friday-Monday | Concur expense reports should be approved by the end of the day to post to FY 2025. Also see July 1. | |
| June | 27-30 | Friday-Monday | Delegates set up in preparation for Year End (YE) e-docs. | |
| June | 30 | Monday | 8:45 p.m. | Final collector files and enterprise feeds. |
| June | 30 | Monday | 9:00 p.m. | In-year e-docs will be automatically disapproved [Budget Adjustment (BA), Distribution of Income and Expense (DI), General Ledger Transfer (GLT), Internal Billing (IB), Transfer of Funds (TF), Salary Expense Transfer (ST), Benefit Expense Transfer (BT)]. |
| July | 1 | Tuesday | YE e-docs for FY 2025 available. (You may need to refresh your menu using the Refresh Navigation link at the bottom of the menu panel.) The GLT e-doc does not have a year-end version. Instead, choose Closing to post back to FY 2025. See note on July 12 about initiating GLT e-docs from 3:00 to 5:00 p.m. | |
| July | 1 | Tuesay | FY 2026 in-year e-docs available. | |
| July | 1 | Tuesday | 5:00 p.m. | Concur expense reports approved on July 1 will be posted to FY 2025. |
| July | 1 | Tuesday | Final procurement card load (PCDO auto-held until 7/18/25). | |
| July | 7 | Monday | Biweekly payroll accrual posted to period 12 (3 days: 6/26, 6/28, and 6/30), which can be posted as early as June 30. | |
| July | 7 | Monday | Final Payment Request (PREQ) input for FY 2025 (last day fiscal officers can adjust accounts on PREQs for FY 2025). Note: The vendor invoice date must be June 30 or earlier to post back to June. If the vendor invoice is July 1 or later, it will post to the new fiscal year. |
|
| July | 8 | Tuesday | Auxiliary Voucher (AV) cutoff for FY 2025. Approvals received after 7/8 will post to FY 2026. | |
| July | 9 | Wednesday | First account reversion. | |
| July | 10 | Thursday | 9:00 p.m. | Procurement card post-back period ends (last day procurement card transactions can be posted to FY 2025). |
| July | 11 | Friday | Final entries for Medical College due-to/due-from account C7910xx. | |
| July | 11 | Friday | Final gift feed. | |
| July | 11 | Friday | Second account reversion. | |
| July | 14 | Monday | 3:00 p.m. | Final YE e-doc submission (all except central DFS/UBO staff). GLT docs initiated between 3:00 and 5:00 p.m. will be held. |
| July | 14 | Monday | 5:00 p.m. | Final YE e-doc approval (all except central DFS/UBO staff). |
| July | 14 | Monday | 6:00 p.m. | KFS and e-SHOP will be unavailable, 6:00 p.m. - 12:00 a.m. |
| July | 14 | Monday | 6:00 p.m. | Third and final account reversion. |
| July | 15 | Tuesday | 9:00 p.m. | Central DFS/UBO final creation/approval of YE Salary Transfer (YEST) e-docs. |
| July | 16 | Wednesday | 5:00 p.m. | Central DFS/UBO final creation/approval of YE e-docs. YEJV only active e-doc. |
| July | 18 | Friday | 5:00 p.m. | Year-end close (KFS and e-SHOP will be unavailable, 5:00 p.m. - 12:00 a.m.). |
| July | 19 | Saturday | FY 2026 beginning balances are populated in KFS and financial reporting (OAS). |
