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Cornell University
Cornell University
Division of Financial Services
Travel
  • Planning Travel
    • Pre-Trip Approvals
    • Local and Single-Day Travel
    • International Travel
    • Long-Term Travel
    • Sponsored Travel
      • Fly America Act and Open Skies Agreements
      • Travel Funded by Certain New York State Sponsored Awards
    • Group Travel
    • Student Travel
    • Non-Employee Travel
  • Booking
    • Travel Agents
    • Air Travel
    • Ground Transportation
      • Car Rentals
      • Charter Bus and Limousine Rentals
    • Hotels and Lodging
      • Reciprocal Lodging with Discounts
  • Paying Expenses
    • Travel and Meal Card
      • Using Your Travel and Meal Card
      • How-To Guide
    • Advances
    • Meals
    • Reimbursable Expenses
    • Non-Reimbursable Expenses
    • Remote Employee Travel to Campus
  • Expense Reporting
    • Time Requirements for Expense Reporting
    • Required Documentation
    • Mileage and Per Diem
    • Non-Employee Expense Reporting
    • Student Expense Reporting
    • Sabbatical and Similar Leaves
  • Resources
    • Resources for Students
      • Student Domestic Pre-Travel Checklist
      • Off-campus Domestic Student Lodging
        • New York City Student Housing
      • Local Transportation Options
      • Program Leader Guidelines - Domestic
        • Trip Leader Pre-Travel Checklist
        • Behavioral Expectations
        • Warning Signs for Mental Health
        • Sexual Assault Prevention Checklist
        • Self-Care for Program Leaders
    • New York City Travel Resources
  • forms
  • CU policies
  • training
  • KFS Support
  • e-SHOP

In this section

  • Travel and Meal Card
    • Using Your Travel and Meal Card
    • How-To Guide
  • Advances
  • Meals
  • Reimbursable Expenses
  • Non-Reimbursable Expenses
  • Remote Employee Travel to Campus

Non-Reimbursable Expenses

Expenses that are not explicitly stated as reimbursable are considered not reimbursable. Also see Reimbursable Expenses.

Expenses to be charged to sponsored funds must also be allocable and allowable under the terms of the award. If you have questions about what is allowed on a sponsored account, contact Sponsored Financial Services.

The following expenses are Cornell unallowable and must not be submitted for reimbursement on a travel expense report. This list is not exhaustive. If you have questions, please contact the Cornell Concur Support team.

Air Travel Related

  • Airline upgrades. See Premium Airfare.
  • Carbon offset credits.
  • Frequent-flyer miles or tickets purchased with these.
  • Helicopter services for airport transfers.
  • Lost or damaged luggage.
  • Preferred boarding fees.
  • Preferred security screening programs (e.g., TSA PreCheck®).

Ground or Other Transportation Related

  • Bike or scooter rentals.
  • Charter buses. See Charter Bus and Limousine Rentals.
  • Gas or expenses incurred by another person (e.g., someone driving you to the airport).
  • Limousines, black-car, or other private car services for groups of nine or more passengers, including the driver. See Charter Bus and Limousine Rentals.
  • Loss, theft, or damage to personal vehicles.
  • Parking or traffic violation tickets.
  • Personal or rental car repairs, routine maintenance, locksmith charges, etc. (except as included in the IRS mileage reimbursement rates).
  • Recreational vehicles (RV) or campground rentals.
  • Rental vehicle upgrades: GPS, satellite radio, duplicate insurance, etc. See Car Rentals.
  • Roadside assistance.
  • Water sports equipment or watercraft rentals.

Insurances

For information on Cornell’s policies on insurance coverage while traveling, see the Risk Management and Insurance website.

  • Non-compulsory health insurance coverage.
  • Personal accident or property insurance.
  • Personal vehicle insurance.
  • Travel or baggage insurance.
  • Trip cancellation insurance.

Personal Expenses

  • Babysitting or childcare costs.
  • Clothing, luggage, briefcases, or other personal items.
  • Credit card delinquency fees, finance charges, or annual fees.
  • Damage to personal property.
  • Dues for airline/Cornell club or social club memberships.
  • Entertainment for yourself (e.g., games or movies in your hotel room, movie theatre tickets, etc.).
  • Family or companion travel expenses (unless approved by a dean, vice provost or vice president). See Pre-Trip Approvals.
  • Grooming (i.e., hair or nail salons or barbers).
  • Gifts/souvenirs or gifts in lieu of housing.
  • Health club facilities, fitness rooms, gyms, spas, saunas, massages.
  • House swapping or staying at a family’s, friend’s, or your personal home.
  • Loss/theft of cash or personal property.
  • Magazines, books, newspapers, or movies.
  • Petcare or kennel fees.

Division of Financial Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

 

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