Travel and Meal Card

The Cornell Travel and Meal Card, also referred to as the T&M card, is a corporate-liability credit card that is issued in an employee’s name.

Benefits

• All charges to the card are paid by the university; individual cardholders do not make payments and there is no annual fee. 
• Card transactions are automatically added to the cardholder’s Concur account, making expense reporting simpler.
• Up to $500,000 of travel accident/life insurance is provided on common carrier airfare when it is charged to the card.

Eligibility

All Cornell faculty and staff members who have not incurred a write-off (i.e., reached 180 days past due) in the past five years on a personal-liability corporate travel card are eligible to apply for a T&M card if their position requires any of the following:

• Business travel at least twice per year
• Booking visitor travel
• Hosting business meals

Applying

To apply, you must meet the eligibility requirements above. Before requesting a card, to ensure you understand and agree to the responsibilities of a cardholder, you must complete and pass the PUR 113 - Travel and Meal Card Tutorial and Exam (CULearn). After completing and passing the tutorial and exam, contact the Shared Services Center or submit a Travel and Meal Card Request in TeamDynamix to request a card.

Authorized Users

The individual named on the card is the only authorized user of the card. Lending or sharing the card is prohibited and will result in suspension of card privileges.

Governing Policies

All charges to the T&M card must be for business purposes only and in full compliance with other university policies, particularly University Policy 3.2, Travel Expenses and 3.14, Business Expenses. 

Breaches of Policy

Uses of the T&M card that are not in compliance with university policies and these guidelines can result in the card being revoked or suspended and possible disciplinary action. Fraudulent use of the T&M card can result in employee discipline including termination and criminal charges. KFS org managers are responsible for reporting all policy breaches to the appropriate business service center director.

• Not completing expense reports in Concur, including any required documentation.
• Paying for personal expenses on the card beyond what might be considered reasonable.
• Not reimbursing Cornell in a timely fashion for charges identified as personal.
• Using the card for business expenses that are not related to travel or locally hosted business meals.
• Lending or sharing your card.