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Sponsored Financial Services
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    • Policies and Procedures
      • Direct/Indirect Matrix
    • Accounts
    • Uniform Guidance for Federal Awards
    • Monitoring Activity
      • Cost Share
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In this section

  • Policies and Procedures
    • Direct/Indirect Matrix
  • Accounts
  • Uniform Guidance for Federal Awards
  • Monitoring Activity
    • Cost Share
  • Sponsored Travel
  • Project Budget Accounting
  • Invoicing
  • Reporting
  • Closing Out Awards
  • Using Diverse Suppliers

Policies and Procedures

On this Page

  • University Policies
  • Professional Summer Salary Appointments
  • Regulations
  • Documents and Presentations

See Also:

  • NIH Salary Cap Calculator

All university personnel dealing with financial management of sponsored projects must be knowledgeable of all rules and regulations related to this responsibility.

University Policies

  • University Policy 1.1, Cost Sharing for Sponsored Agreements
  • University Policy 1.3, Graduate Student Assistantships
  • University Policy 3.8, Program Income from Sponsored Projects
  • University Policy 3.9, Capital Assets
  • University Policy 3.11, Salary Confirmation
  • University Policy 3.13, Graduate Tuition and Other Support
  • University Policy 3.18, Charging Directly to Sponsored Projects Costs that are Normally Considered Indirect
  • University Policy 3.20, Cost Transfers on Sponsored Agreements
  • University Policy 4.7, Retention of University Records

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Professorial Summer Salary Appointments

  • Summer Salary Process (PDF)
  • Summer Salary Processing Form (XLSX)

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Regulations

Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (2 CFR 200) is the regulation that replaces OMB Circulars A-21, A-110, and A-133, and it starts to become effective on December 26, 2014.

OMB Circular A-21 (Relocated to 2 CFR, Part 220 [PDF]) outlines costs that are allowable and unallowable to federal grants and contracts. Cornell University follows these regulations on all federal grants and contracts. For costs to be allowable A-21 states that costs must be reasonable, allowable, allocable, treated consistently, and must conform to the specific cost guidelines in A-21 (section J).

OMB Circular A-110 (Relocated to 2 CFR, Part 215 [PDF]) outlines the proper grant management principles to be followed when managing federal grants. This circular covers regulations from preaward through the close of a grant.

NSF Guidelines: The National Science Foundation

  • Senior Personnel Salaries on NSF Awards (PDF)

NIH/DHHS Guidelines: The National Institutes of Health/Department of Health and Human Services

ONR Guidelines: The Office of Naval Research

JPL Guidelines: The Jet Propulsion Laboratory

New York State Travel Regulations: Some awards from the State of New York allow only expenses in compliance with the State Travel Manual in order be charged to the award. This document summarizes those rules.

More government and related links: Foundations and companies frequently have specific regulations stated in the award document as to allowable and unallowable costs. 

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Documents and Presentations

Documents

  • Fly America Act and Open Skies Agreements (PDF)

Presentations

FY24 Salary Confirmation on Sponsored Projects
  • Presentation (PDF)
SFS Dialog: A guide to charging assistantships and fellowships to sponsored projects, July 19, 2023
  • Presentation (PDF)
  • Video Recording (1 hr. 3 min.)
SFS Dialog: Report on Promising Practices for NSF Award Management, Feb. 16, 2022
  • Presentation (PDF)
Splitting the Costs: Best Practices for Managing Matching Funds, Feb. 2, 2021
  • Presentation (PDF)
  • Video Recording (45 min.)
Update on Accountability, Requisition and Payment Review, and Budget Adjustments, Oct. 28, 2020
  • Presentation (PDF)
  • Video Recording (1 hr., 17 min.)
Research Administration Forum, Nov. 20, 2019
  • Presentation (PDF)
  • Video Recording (1 hr., 21 min.)
DFA Conversations - Research Administration Forum, Oct. 18, 2017
  • Presentation (PDF)
  • Video Recording (1 hr, 38 min.)
Research Administration Forum, Oct. 6, 2016
  • Presentation (PDF)
  • WebEx Recorded Version (MP4 Video, 20 MB)
Managing Participant Support Costs Under the Uniform Guidance, June 15, 2016
  • Presentation (PDF,)
  • National Science Foundation FAQ on Participant Support Costs (PDF, 559 KB)
Research Administration Forum, March 28, 2016
  • Presentation (PDF)
  • WebEx Recorded Version (MP4 Video, 14 MB)
Research Administration Forum, Sept. 22, 2015
  • Presentation (PDF)
  • WebEx Recorded Version (MP4 Video, 23 MB)
Understanding and Managing the NIH Salary Cap, April 23, 2015
  • Presentation (PDF)
  • WebEx Recorded Version (MP4 Video, 13 MB)
Research Administration Forum, Dec. 6, 2013
  • Presentation (PDF)
  • WebEx Recorded Version (MP4 Video, 25 MB)
Research Administration Forum, May 20, 2011
  • Presentation (PDF)
Others
  • Effort Certification, 2011 (PDF)
  • How We Get Our Funds (PDF)

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Division of Financial Services

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Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

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