Division of Financial Services
Travel
Concur automatically computes mileage and per diem rates when faculty and staff members submit their travel expense reports.
When you add a mileage expense in Concur, you can enter your stops to calculate your mileage automatically.
How-To Guide: Claiming Mileage Expenses in Concur(link)
Mileage Rates are calculated and regulated on the federal level by the Internal Revenue Service.
When you submit your travel expense report through Concur, you will automatically receive the accurate per diem rates when you choose your meal allowances. You are not required to adjust the requested per diem for meals provided on flights or by hotels (typically a continental breakfast).
How-To Guide: Claiming Per Diem for Meal Reimbursement (video, 7 min.)
The U.S. General Services Administration establishes per diem rates for the continental United States (CONUS), which includes the 48 contiguous states and the District of Columbia. Rates are set by fiscal year, effective October 1 each year.
The Department of Defense (DOD) sets rates for Alaska, Hawaii, U.S. Territories, and Possessions (Outside the continental U.S. or OCONUS rates). These rates are updated annually or as necessary.
The Office of Allowances in the U.S. Department of State establishes foreign per diem rates monthly as maximum U.S. dollar rates for reimbursement of U.S. Government civilians traveling on official business in foreign areas.
