To ensure processing prior to the fiscal year-end close, the following items must be received by the Shared Services Center by the dates listed below. Please ensure that your submissions are complete, accurate, and include the required paperwork. Incomplete and late requests may not be processed by June 30, 2026.
- May 11: RFP/Bid specifications and list of vendors for formal requests
- May 25: Requisitions for orders totaling more than $500,000.
- June 1:
- Requisitions for orders with new vendors.
- Requisitions for orders with totals ranging from $100,000 to $500,000.
- Requisitions for orders with contracts.
- June 8: Requisitions totaling $50,000 or more that require single/sole source justification forms.
- June 15:
- All other requisitions.
- New disbursement voucher vendor requests for approval.
- Review gift accounts for deficit balances and clear as needed.
- All Concur expense reports must be approved by the KFS org manager.
- June 22:
- Submit entries, as needed, that impact units outside your unit.
- Submit outstanding advances/money owed to the university.
- June 25: Financial transaction international wire payments to vendors must be approved by 9:00 p.m. for Cash Management processing. Be sure to include the vendor’s name, account number, SWIFT number, bank branch name and address for all wire payments.
- June 26:
- Deposit all income for FY2026 or drop off your checks to the SSC.
- Monitor your KFS inbox for transactions forwarded to you and process/approve, if applicable.
- July 1:
- Invoices are due to Accounts Payable by 10:00 a.m. to be processed for FY2026.
- Petty Cash and/or Cash Drawer custodians reconcile cash funds.
- The June 30 pcard transactions will be available for cardholders’ documentation submission.
- July 6: Fiscal officers last day to adjust payment requests (PREQs) that post to FY2026.
- July 10: Fiscal officers last day to approve procurement card (PCDO) transactions that post to FY2026.
For additional information, see 2026 Year-End Deadlines.
Questions? Contact the Shared Services Center.
