When should I use a non-catalog form?

Use the non-catalog form when an item carried by the supplier is not included in the e-SHOP catalog:

1. Include an accurate price in the "Price Estimate" field.
2. Include the catalog number of the product in the "Catalog No." field. If a catalog number is unavailable, please note "unknown" in this space.
3. Provide an informative description. Be sure to elaborate here if the catalog number is unknown.

Use the non-catalog form when you have received a special quoted price for an item included in the e-SHOP catalog:

1. Using the non-catalog order form for a special price allows you to enter the special price, which will be shown on the purchase order (PO) to the supplier.
2. Complete a separate form for each line item on the quote for accurate invoice processing.
3. Enter the quote number with the product description so that it prints on the purchase order.

Attach the quote to the KFS requisition in the Notes and Attachments tab. Be sure to select Yes from the drop-down list in the “Send to Vendor” column.