Payroll

The W-2 form is your wage and tax statement provided by your employer. The W-2 form provides information regarding taxable wages paid to you, and the taxes withheld from those wages for the calendar year specified on the W-2 form.

Employees need the W-2 form for filing personal income tax returns. The following information is designed to help employees understand the boxes listed on the W-2 form.

All Form W-2 Wage and Tax Statements for active employees are available in Workday. Go to View My Tax Documents in the Pay section of the Workday home screen.

If you are no longer an active employee, or you need a form reissued that is older than 2013, follow the instructions below.

The payroll deduction authorization form is used to do the following:

• Make a change to current deduction
• Stop a current deduction
• Start a deduction

Please complete the form and submit to the payroll office prior to deadline for the period you wish this change to take place. Deadlines are available on the Pay Calendars page. Please be sure to fill in all contact information fields in case any questions arise.

Checklist for Hourly Employees

The following checklist is for hourly employees to guide them through the payroll setup process, timekeeping, and tax requirements. If you have any questions, please contact us.

Payroll Checklist for Hourly Employees (PDF, 189 KB)

All foreign nationals who receive payments from Cornell University, other than travel reimbursement and honorarium, will be required to complete the online Foreign National Questionnaire through the Foreign National Information System. 

Individuals who have been "permanently" assigned a Cornell-owned vehicle for business use must complete the "Vehicle Certification" form to report personal use of the provided vehicle.

Employer-Provided Vehicle Certification form (PDF)

Although paychecks are generally mailed to an employee's home address, there are times when a department will have possession of a paycheck (e.g., off-cycle, etc.). If the check becomes stale dated (60 days or older), or the department realizes the stated earnings are not correct, the check can be returned to the Payroll office.

If you have questions about returning checks, contact our office.

How Fringe Charges Are Calculated | KFS Labor Benefit Calculation Table | How the Labor e-docs Handle Retroactive Accounting Changes