This class will cover the following Financial Processing e-docs:
The Distribution of Income and Expense e-doc is used to distribute the income or expense assets and liabilities from a holding account to one or more appropriate account(s) when one account has incurred expenses or received income on behalf of one or more other accounts. It can also be used to move income, expenses, assets and liabilities to other sub-accounts, object codes, or sub-object codes.
This class covers the following Financial Processing e-docs:
The Advance Deposit e-doc is used by university departments that make their own deposits, departments that use a lockbox at the bank for cash receipts, and anyone who needs to record bank deposits that are not processed through a central processing area.
The Credit Card Receipt e-doc is used to record the receipt of income via credit card payments to the university and distribute the funds received to the appropriate accounts in the financial system.
The Disbursement Voucher e-doc is used to reimburse employees and nonemployees for expenses incurred while conducting university business and to pay other vendors for performing a service, or providing material goods for the university. Most often this payment is in the form of a check although direct deposit and wire transfer options may be available.
The Disbursement Voucher may be used in situations in which a payment is not processed through another procurement method, such as purchase order or procurement card (pcard).
Each KFS Basics tutorial covers important information regarding common KFS attributes, fields, e-docs, and system functionality. Each one takes approximately 3-5 minutes to complete. No formal classes are anticipated. These are required prerequisites for all KFS classes.