Division of Financial Services
Tools Library

Title	Purpose
Travel Advance Form	Request a cash advance for a Cornell business trip. Because direct payment or corporate card is available for most travel expenses, travel advances will be limited to those expenses for which a traveler is expected to endure a hardship for out-of-pocket expenses while on travel, and expenses that could not have been paid for by direct payment or a Cornell corporate card. Advances are limited to faculty, staff members, and students. Expenses related to visitors should be charged directly to operating accounts.
Foreign National Questionnaire Paper Form	For foreign nationals only: Complete to be able to receive payments from the university, excluding payments for travel reimbursement and honoraria. If possible, it is preferred that you complete this form electronically using the Foreign National Information System (FNIS). See the Foreign National Questionnaire page for details. Foreign National Questionnaire Paper Form (PDF, 367 KB) Submission Instructions Mail, hand-deliver, or fax the completed form to the following address/fax number: University Tax Office 377 Pine Tree Rd. Ithaca, NY 14850 Fax: (607) 255-3198 Include the following documents: Copies of both sides of the I-94 form "Arrival and Departure Record" (small, white card inside the passport) Copy of your Visa (from your passport) Form I-20 or DS-2019 (formerly IAP-66) Form instructions are available on the Foreign National Questionnaire page. Form Completion Instructions Part I: Personal Information Part II: U.S. Local Address Part III: Foreign Residence Address Part IV: Citizenship and Passport Information Part V: Current Immigration Status in U.S. Part VI: If Immigration Status is J-1, What is the Sub-Type? Part VII: What is the Actual Primary Activity of this Visit? Part VIII: Entry and Activity Dates Part IX: Income Providing Activity Part X: Student Type Part XI: Spouse Information Part XII: Country of Tax Residence if Different from Citizenship Part XIII: List Any Visits to the U.S. in the Last Three Calendar Years Part XIV: Certification Part I: Personal Information Last / Family Name: Enter your last name, your family name. First Name: Enter your first name, not your family name. Middle Name: Enter your middle name. U.S. Federal ID # (i.e. social security number): Enter the U.S. Social Security Number (SSN) issued by the U.S. Social Security Administration (SSA), not your ID number. Do not list numbers not assigned by the U.S. SSA (i.e., Canadian Social Insurance Number, etc.). All employees must have an SSN to work in the U.S. If you do not have an U.S.-issued SSN, enter your Individual Taxpayer Identification Number (ITIN) issued to you by the U.S. Internal Revenue Service (IRS). Back Part II: U.S. Local Address Address Line 1: Enter the house number, street name, and apartment number in which you reside in the U.S. Address Line 2: Enter any information used to identify your apartment/house that is not listed in the above line (if applicable, if not - leave blank). Address Line 3: Enter any information used to identify your apartment/house that is not listed in the above lines (if applicable, if not - leave blank). City: Enter the city in which you reside in the U.S. State: Enter the state in which you reside in the U.S. Zip: Enter the zip code of the city in which you reside in the U.S. Back Part III: Foreign Residence Address Address Line 1: Enter your non-U.S. house number, street name, and apartment number in which you reside. Address Line 2: Enter any information used to identify your apartment/house that is not listed in the above line (if applicable, if not - leave blank). City: Enter your non-U.S. city of residence. Province: Enter your province of residence (non-U.S.) Country: Enter your country of residence (non-U.S.) Postal Code: Enter the postal code of the country in which you reside (non-U.S.) Back Part IV: Citizenship and Passport Information Country of Citizenship: Enter the country in which you hold citizenship. Country that Issued Passport: Enter the country that issued your passport (may differ from your country of citizenship). Passport #: Enter your passport number. Visa # (not the control number that begins with a year): Enter your visa number, ensuring it is not the control number. Back Part V: Current Immigration Status in U.S. Either circle one of the following selections: J-2 Spouse or Child of Exchange Visitor H-1 Temporary Employee F-1 Student J-1 Exchange Visitor U.S. Immigrant / Permanent Resident Or enter your applicable U.S. immigration status in the "Other:" field. Back Part VI: If Immigration Status is J-1, What is the Sub-Type? Either circle one of the following selections: 12 Research Scholar 05 Professor 02 Short-Term Scholar 01 Student Or enter the correct information in the "Other:" field. Back Part VII: What is the Actual Primary Activity of This Visit? Circle one of the following selections: 01 Studying in a Degree Program 02 Studying in a Non-Degree Program 03 Teaching 04 Lecturing 05 Observing 06 Consulting 07 Conducting Research 08 Training 09 Demonstrating Special Skills 10 Clinical Activities 11 Temporary Employment 12 Here with Spouse Back Part VIII: Entry and Activity Dates Based on the information on your I-94 form, enter the actual date your entered the U.S. in the mm/dd/yyyy format (e.g., 01/21/2007) Based on the information listed on your I-20 or DS-2019 (formerly IAP-66), enter the start date of your immigration status or this primary activity in the mm/dd/yyyy format (e.g., 01/21/2007) Based on the information listed on your I-20 or DS-2019 (formerly IAP-66), enter the projected end (finish) date of your immigration status or this primary activity in the mm/dd/yyyy format (e.g., 01/21/2007) Back Part IX: Income Providing Activity Enter the title of the income earning position you hold at Cornell, if applicable. Back Part X: Student Type Either circle one of the following selections: Undergraduate Masters Doctoral Or enter the information in the "Other:" field. Back Part XI: Spouse Information "Is your spouse (husband/wife) in the U.S.?" Circle the correct answer: Yes No "Number of children in the U.S.?" Enter the number of children in the U.S. with you if applicable. Back Part XII: Country of Tax Residence if Different from Citizenship Does your country of tax residence (country where you last paid taxes) differ from the country in which you hold citizenship? If so, did your tax residency end? Circle the correct selection: Yes No If "Yes" was selected, enter the date when the tax residency ended. Back Part XIII: List Any Visits to the U.S. in the Last Three Calendar Years Note: You must also list all F, J, M, or Q visas since 1/1/1985. If necessary, attach an additional form or paper to include the required entries. Be sure to enter information in all of the listed columns: Date of Entry Date of Exit Visa Status (B-1, F-1, etc.) Primary Activity (tourist, student, etc.) Have you taken any treaty benefits? Yes or No Back Part XIV: Certification By signing the form, you are certifying the information is true and correct. You are also agreeing to submit a new form to the University Tax Office as soon as there are changes to your current (at the time of signing) visa status. Changes include, but are not limited to the following: You change from a J-1 visa to a B-1B visa You receive a "green card" Changes to your visa status may also change your tax liability, for which you are held personally responsible. By signing this document, you agree to the conditions listed in the certification statement located above the signature field. Signature: Sign your full name Date: Enter the current date Local Phone: Enter a local phone number where you can be contacted E-mail: Enter the email address Cornell assigned you Back
Foreign Visitors Honoraria/Expense Reimbursement Attestation Form	To verify your Visa status with the university in order to receive an honorarium or expense reimbursement.
Summer Salary Processing Form	Request summer salary in addition to your nine-month academic year appointment.
Credit Card Update Form	Request to change information associated with a Procurement Card or a Travel and Meal Card.
Business Meal Detail Form	Supply details of a business meal when the payment to the restaurant is made by procurement card.
FICA Tax Refund Authorization	Complete this form to authorize Cornell University to refund the employee's share of FICA taxes (i.e., Medicare and Social Security taxes withheld). An employee who is exempt from FICA taxes and eligible for a FICA refund will be repaid or reimbursed to the extent that the taxes are refunded by the IRS. Exemption requirements must be met. IMPORTANT: Employees who have been contacted by the university regarding a FICA refund, must submit this completed form within 45 days of the certified mailing date, or the employee will be considered to have refused to provide authorization.
W-2 Reissue Request Form	For INACTIVE employees only. Request reissue of a W-2 form that is older than the current tax year.
Payroll Deduction Authorization Form	Authorize University Payroll to automatically deduct amounts from your paycheck, or change or terminate a deduction.
Vehicle Certification Form	Report personal use of a university-provided vehicle.
Paycheck/Advice Reversal/Return	Return paychecks to Payroll or request that a check be reversed by contacting Payroll.
Reconciliation Template	Reconcile asset and liability accounts.
Petty Cash Reconciliation Form	Reconcile Petty Cash/Cash in Drawer accounts at year-end.
Transfer of Petty Cash/Cash in Drawer Fund Accountability Form	Update Petty Cash/Cash in Drawer fund custodian information.
Establish a New Petty Cash/Cash in Drawer Fund or Change Initial Amount Form	Establish a new Petty Cash/Cash in Drawer fund or to increase or decrease the fund dollar amount.
Application to Open an External Organization Account	Information about applying for a new external organization account is available on the External Organizations page.
Accounts Payable ACH Authorization Form	Current, active employees can enroll in direct deposit for reimbursements through Workday. Follow these instructions (PDF) for setting up direct deposit and stopping or changing your payment or bank elections. You do not need to change direct deposit elections you may have already set up for your payroll check. When you register for or update you Payroll direct deposit information, your Accounts Payable direct deposit information for reimbursements is automatically updated. This information will also be updated if you edit your bank information and select OK without making any changes. You will receive an email notification regarding your changes listing the name of the financial institution and the account type. Watch this short video tutorial: Updating Your Direct Deposit Information for Non-Payroll Payments Students, alumni, or former employees can sign up to receive reimbursements by completing the form below. This form is only accessible to individuals with a valid Cornell NetID. Send this completed, signed form to Accounts Payable in one of the following ways: By Cornell Secure File Transfer: To Jocelyn Feller (jff77), Jennifer Fraboni (jf427) or Eric Banfield (ejb10). Be sure to include an image of your voided check. (Do not email this form.) By mail: Cornell Procurement and Payment Services, Accounts Payable 377 Pine Tree Road, Ithaca, NY 14850. By fax: (607) 255-0866. For more information, see Direct Deposit for Reimbursements.