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KFS Object Codes

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  • Object Codes
Title Categorysort descending Code Description
Accounts Receivable - Extension Assoc. Asset 1390 An asset is created by cooperative extension activity. Use: Cornell cooperative extension activity that is billed to individual counties monthly.
Books Asset 1850 Asset, balance represents capitalized acquisition value of university's cataloged library books Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accounts Receivable - Travel Advance Asset 1400 An asset created to cover travel expenses for an employee. Use: An advance to an employee or designee for travel at a future date. This receivable is relieved when the travel reimbursement and/or an advance deposit is processed.
Accum Depr - Books Asset 1855 Contra-asset, balance represents accumulated value of depreciation recorded for university's catalogued library books Use: Used by central DFS staff 3 times per year (Dec, Mar, Jun).
Accounts Receivable - Project Advance Asset 1410 An asset created to cover project expenses. Use: An advance to an employee or designee for project expenses. This receivable is relieved when the project reimbursement and/or an advance deposit is processed.
Art & Collections Asset 1860 Asset, balance represents capitalized acquisition value of university's artworks at the Johnson Museum Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Accounts Receivable -Participant Advance Asset 1420 An asset created to cover participant fees. Use: An advance to an employee or designee for participant fees. This receivable is relieved when the participant fee reimbursement and/or an advance deposit is processed.
Accum Depr - Art & Collect Asset 1865 Contra-asset, balance represents value of depreciation recorded for university's museum artworks Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Inventories Asset 1600 A current asset whose ending balance should represent the cost of an authorized department's products awaiting to be sold. Use: Record items purchased for resale including all costs associated with the product (i. e. shipping).
Equipment - Moveable Asset 1870 Asset, balance represents capitalized acquisition value of university's moveable equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Work In Progress Asset 1601 A current asset whose ending balance should represent the goods that are on the factory floor. The manufacturing of these goods has begun but has not yet been completed. Use: Used as a temporary holding area prior to completion of a manufactured product. Once production is complete cost must be moved to OC 1600.
Accum Depr- Moveable Equipment Asset 1875 Contra-asset, balance represents value of depreciation recorded for university's moveable equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Inventories - Supplies Asset 1605 A current asset whose ending balance should represent the supply cost of an authorized department's products awaiting to be sold. Use: Record supplies purchased resale including all costs associated with the product (i. e. shipping).
Equipment Vehicles Asset 1880 Asset, balance represents capitalized acquisition value of university's vehicles Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files
Inventories - Food Asset 1606 A current asset whose ending balance should represent the food cost of an authorized department's products awaiting to be sold. Use: Record food purchased for resale including all costs associated with the product (i. e. shipping).
Accum Depr- Vehicles Asset 1881 Contra-asset, balance represents accumulated value of depreciation recorded for university's vehicles Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module
Prepaid Expense & Deferred Charges Asset 1610 Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc.
Budget - Academic- Faculty Salary Expense 5090 Budget use only: Salary for all academics. Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Services - Trash,Composting, Recycling Expense 6710 Services - Trash,Composting, Recycling
Cost of Benefits - Salary Continuation Expense 5909 Used for payroll generated entries and to record vendor expenses related to various employee salary continuation programs such as workers compensation, unemployment insurance, long term disability and life insurance. DFS/HR use only

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Division of Financial Services

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