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KFS Object Codes

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  • Object Codes
Title Categorysort ascending Code Description
Prizes - Graduate Expense 8150 Payment of prizes or awards for CU graduate students. A prize is awarded in conjunction with a competition in which one voluntarily initiate participation and are judged by a designated committee, faculty/staff, student organization, college, or department. An award is given in recognition of outstanding religious, charitable, scientific, educational, artistic, literary, or civic performance or achievement and are not part of a student's financial aid package. Use: graduate student prizes.
Capital Construction - Building Expense 3940 For use only in accounts with a sub-fund group code of PLCIP or PLSUCF. Used to record construction project Building costs.
Student Federal Work Study-Amer Reads Expense 5590 Undergraduate student regular wages funded by Federal Work Study America Reads outreach program. Zero fringe rate
Extension/Vet Assistant, Grad (EA/VA) Expense 5520 Salary for Graduate Extension/Vet Assistant positions only (job profile code 11034). Zero fringe rate
Budget - General Expense Expense 6900 Used to budget general expense where detail is not required. Use: Budget only.
Cost of Sales - Other Expense 6010 The cost of merchandise sold from other inventory. Use: When using this code in a designated operating account there must be sales revenue corresponding to the cost of sales.
Cost Share - Trsfr of Fds - Grad Support Expense 9926 Cost Share object code for GRAD level. System use only.
Overtime Expense 5360 Paid overtime for all non-exempt non-student employees. Min fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Interdept-PAR (Project Approval Req) Tax Expense 6727 Expenses for PAR (Project Approval Request) Tax related to an approved PAR. Central Use Only.
Student Federal Work Study Expense 5570 Undergraduate student regular wages funded by Federal Work Study program. Zero fringe rate
Academic - Lecturer Expense 5120 Salary for fellow faculty, visiting lecturers and teaching associates (job profile codes 10374, 10513, 10514, 10515, 10516, 10937, 11368). Max fringe rate -- see KFS Labor Distribution Table Labor Benefits Calculation table for fringe rate %
Supplies - Equip L/T Cap Threshold Expense 6561 Equipment purchased that costs less than the capital threshold but is required to be inventoried. (Example: Jet Propulsion Laboratory requires equipment purchased >= $1,000 be inventoried. Use object code 6561 and request that the item be tagged.)
Participant Support - Fees Expense 9098 Fees to enable an individual's participation in a formal university conference or training project as defined in 2 CFR 200.75. Fees paid by the participant may include laboratory fees, passport/visa fees for foreign participants, or registration fees. Example REU, MARC, RET programs. Excluded from MTDC.
Fed Unallowable-Public & Donor Relations Expense 6420 Expenditures for public & donor relations and advertising that are classified as unallowable according to OMB A-21. Use: Donations in lieu of flowers, etc.
Food - Non-travel business Expense 6260 Expenditures for food and beverages. Do not use on Contract & Grant accounts unless budgeted in the award. Use: This code must not be used to record expenditures for planned activities such as dedications, conferences, formal dinners, or food while traveling.
FIN AID-Tuition - Undergraduate Expense 8200 Payment of tuition for CU undergraduate students. Normally paid via the Student Financial System. Excludes payments for non-degree students. Use: undergraduate tuition.
Capital Construction - Renovations Expense 3950 For use only in accounts with a sub-fund group code of PLCIP or PLSUCF. Used to record construction project renovation costs.
Cost of Benefits - Sabbatical Expense 5914 Used for the university's benefit and salary expense related to faculty on sabbatical leave. Expenses posted to compensation object codes through payroll processing and manually moved to this object code. DFS/UBO use only.
Budget - Veterinary Assistantship Expense 5522 Budjet Use Only. Used to plan salary for Vet Assistantships.
Budget - CG Limitation of Funds Expense 6905 Budget C&G: Used to record limitations of funding by an agency/sponsor. The line item budget is entered as proposed and the limitation is recorded as a negative on 6905. i.e. We may budget $500,000, but the agency may only award $350,000 at this time and then provide the $150,000 at a future date.

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