|
Books |
Asset |
1850 |
Asset, balance represents capitalized acquisition value of university's cataloged library books Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files |
|
Accounts Receivable - Travel Advance |
Asset |
1400 |
An asset created to cover travel expenses for an employee. Use: An advance to an employee or designee for travel at a future date. This receivable is relieved when the travel reimbursement and/or an advance deposit is processed. |
|
Accum Depr - Books |
Asset |
1855 |
Contra-asset, balance represents accumulated value of depreciation recorded for university's catalogued library books Use: Used by central DFS staff 3 times per year (Dec, Mar, Jun). |
|
Accounts Receivable - Project Advance |
Asset |
1410 |
An asset created to cover project expenses. Use: An advance to an employee or designee for project expenses. This receivable is relieved when the project reimbursement and/or an advance deposit is processed. |
|
Art & Collections |
Asset |
1860 |
Asset, balance represents capitalized acquisition value of university's artworks at the Johnson Museum Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files |
|
Accounts Receivable -Participant Advance |
Asset |
1420 |
An asset created to cover participant fees. Use: An advance to an employee or designee for participant fees. This receivable is relieved when the participant fee reimbursement and/or an advance deposit is processed. |
|
Accum Depr - Art & Collect |
Asset |
1865 |
Contra-asset, balance represents value of depreciation recorded for university's museum artworks Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module |
|
Inventories |
Asset |
1600 |
A current asset whose ending balance should represent the cost of an authorized department's products awaiting to be sold. Use: Record items purchased for resale including all costs associated with the product (i. e. shipping). |
|
Equipment - Moveable |
Asset |
1870 |
Asset, balance represents capitalized acquisition value of university's moveable equipment Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files |
|
Work In Progress |
Asset |
1601 |
A current asset whose ending balance should represent the goods that are on the factory floor. The manufacturing of these goods has begun but has not yet been completed. Use: Used as a temporary holding area prior to completion of a manufactured product. Once production is complete cost must be moved to OC 1600. |
|
Accum Depr- Moveable Equipment |
Asset |
1875 |
Contra-asset, balance represents value of depreciation recorded for university's moveable equipment Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module |
|
Inventories - Supplies |
Asset |
1605 |
A current asset whose ending balance should represent the supply cost of an authorized department's products awaiting to be sold. Use: Record supplies purchased resale including all costs associated with the product (i. e. shipping). |
|
Inventories - Food |
Asset |
1606 |
A current asset whose ending balance should represent the food cost of an authorized department's products awaiting to be sold. Use: Record food purchased for resale including all costs associated with the product (i. e. shipping). |
|
Equipment Vehicles |
Asset |
1880 |
Asset, balance represents capitalized acquisition value of university's vehicles Use: Used periods 1-13, auto generated entry when certain capital acquisition objects (level CAPA) are used on PREQs, FP docs or feed files |
|
Year End- Accrued Income |
Asset |
1999 |
A current asset used to record income earned in the current fiscal year where funds have not been received by 6/30.
Use: This object code is intended to be used from June 1 to July 31 and is the offset to an income object code when doing an accrual. The entry must be reversed in the following fiscal year (by July 31).
Credit -Income
Debit - 1999 |
|
Prepaid Expense & Deferred Charges |
Asset |
1610 |
Prepaid expenses are future expenses that have been paid in advance but have not yet been used or expended. Use: Project advances, multi-year contracts where total amount is paid in year one, etc. |
|
Accum Depr- Vehicles |
Asset |
1881 |
Contra-asset, balance represents accumulated value of depreciation recorded for university's vehicles Use: Used periods 1-12, auto generated once per month when the depreciation batch job is run. System determines amount of transaction based on records in the CAM Module |
|
Transfer Out - Provost-Subvention |
Expense |
8095 |
BUDGET OFFICE USE ONLY. For distribution of the Provost subvention. Must be used with 7095. |
|
Supplies - Lab/Project |
Expense |
6540 |
Expenditures for laboratory supplies and materials, including animals required for laboratory use, food for these animals, related chemicals, and related glassware Use: Not limited. |
|
Depreciation - Leasehold Improvements |
Expense |
6309 |
Allowable decrease in value of property or equipment. Use: Use limited to the Division of Financial Affairs. |
