Bidding, Contracts, Insurance, Requisitions, and Purchase Orders

The user submits the contract with the I Want Doc. The BSC completes the KFS Requisition (REQS) and checks the Restricted box on the line item to ensure that KFS routes the order to Procurement and Payment Services for review, regardless of dollar amount.

If the user emails the contract to Procurement and Payment Services before the REQS is submitted, the BSC should be copied on the email. A final copy of the contract should be attached to the KFS REQS.

A procurement agent must review and sign the following Cornell agreements:

• Professional Services Agreement or Amendment.
• IT Professional Services Agreement or Amendment.

A procurement agent must review and sign vendor contracts related to a purchase order.

A procurement agent’s signature is not required for the following:

Per University Policy 4.2, Transaction Authority and Payment Approval, a contract must not be executed without an authorized procurement agent’s signature. Procurement Services will send the executed contract to the vendor. Refer to Buying Manual section 409, Contracts.

In accordance with university policy, we are required to bid any goods or services that have a total cost of more than $50,000 and when the purchase is not a single/sole-source situation. Please refer to Buying Manual section 402, Bid Solicitation and Exemptions (sole source).

A price certification is needed when:

It is important to select the correct vendor number. Many hotels are owned by parent companies, and the parent company is selected in error. To make sure you select the appropriate vendor, make sure that the vendor name matches the location of the hotel.

For example, to select the Wardman Park Marriott use vendor 15650-1.

A caterer is a service provider who performs food preparation, event setup, delivers food, serves food or beverages, or cleans up food on Cornell-controlled property, including facilities owned by Cornell and facilities that may be rented or leased and only under Cornell’s control for the period of the event.

Catering should not be confused with simple delivery, when no service is performed on-site, i.e., pizza delivery.

See University Policy 3.25, Procurement of Goods and Services or the Buying Manual.

Written permission must be obtained from the Cornell Brand Communications for the use of any Cornell-affiliated artwork or text. Departments are responsible for applying to use names, logos, artwork, or text owned by Cornell.

Cornell University requires that vendors who perform a service that may result in liability to the university meet certain minimum levels of insurance coverage. Vendors must submit evidence of adequate insurance coverage before performing work or services for the university. If you are unsure whether the intended service provider must provide proof of insurance, contact the Risk Management and Insurance.