For all international vendors (i.e., an individual working outside the U.S. or a foreign entity performing work within or outside of the U.S.), see International Consulting Agreements at the bottom of this page.
For international service providers, follow the instructions in the International Consulting Agreements section below and process on a purchase order.
These contracts are for specific kinds of one-time services, whether the services are performed by an individual or a legal entity (i.e., corporation, partnership, limited liability partnership, limited liability company). If you are engaging a service provider for repeat work over a period of time, please complete the service provider evaluation process and use the appropriate consulting agreement, i.e, independent consultant or professional services agreement.
Before the service begins, the unit, BSC director/delegate, and service provider must sign the specific contract, and, if required, the purchase order should be issued.
A service provider attestation is included in these specific contracts; so, the service provider questionnaire and evaluation worksheet are not required. If the service provider indicates that they have been a Cornell employee, student, or student-employee within the past twelve months, contact the University Tax Office before proceeding.
Caution: Any revisions to Cornell’s standard templates require the review and approval by Procurement Services and the signature of a procurement agent.
2. Caterer Contract (PDF): Use this contract to address tax, liability, and contract terms and conditions.
3. Performer and Service Provider Contract Matrix (PDF): This document will help you determine the type of contract, payment method, and insurance requirements needed when hiring entertainers and small one-time service providers. Use the agreements below to address tax, liability, and contract terms and conditions.
3.c. Services Provider Contract (PDF): Use for small services such as massage, henna, face painting, spa services, pedicures, manicures, one- or two-day workshops. For consulting services use the Independent Consultant Agreement under Consulting Agreements for Work Performed in the United States below.
3.d. Service Provider Contract for Graphic Design or Videography (PDF) Please use the IT Professional Services Agreement when engaging a web designer. See Consulting Agreements for Work Performed in the United States below.
3.g. Service Provider Contract for Language Translation and Interpretation (including Sign Language) (PDF) When engaging closed captioning or transcription services, use the IT Professional Services Agreement under Consulting Agreements for Work Performed in the United States below.
4. Executive Search Firm Agreement Template, rev. July 2023 (DOC)
Use this agreement template when engaging an executive search firm and attach the firm's statement of work. A purchase order is required. Submit the completed and signed agreement with the I Want document. These services are exempt from bid and do not require a single-/sole-source justification form unless contract, grant, or federal funds are used to pay for the service.
Note: All final search firm agreements must be approved by Human Resources and Procurement. The authorizing party must retain a copy of this contract. In addition, forward a copy of this agreement, completed and signed by the contractor and university representatives, along with all relevant attachments, to Sonja Baylor, Manager of Talent and Recruitment, Division of Human Resources, 337 Pine Tree Road, Ithaca, NY 14850
Before engaging a service provider, you must evaluate whether the individual or entity providing the service should be classified as an employee or an independent contractor (vendor), based upon IRS guidelines. The evaluation and classification must be performed before engaging an individual or entity to perform services, and before any services begin.
If you are engaging an independent contractor or consultant who will perform services outside of the U.S. (regardless of nationality) or engaging a foreign entity, follow the International Consulting Agreements process outlined below.
Agreements must be complete, initialed by the unit, signed by the service provider, and include a detailed statement of work. A purchase order is required. Submit the completed agreements to your business service center via the I Want document. Discourage changes to the contract language, if possible.
1. Independent Consultant Agreement (PDF): Use this contract for an individual to address tax, liability, and contract terms and conditions. The service provider questionnaire and evaluation worksheet are required. For IT-related services, use the IT Professional Services agreement below.
2. Amendment to Independent Contractor/Consultant Agreement (PDF): Use this form to amend the original Independent Contractor/Consultant Agreement (e.g., extend dates, revise scope of work).
1. Professional Services Agreement (PDF): Use this contract for entities to address tax, liability, and contract terms and conditions.
2. IT Professional Services Agreement (PDF): Use this contract for entities or individuals providing IT-related services to address tax, liability, and contract terms and conditions. The language is written specifically for information technology companies that may be providing software, hardware, web design, or cloud services.
3. Amendment to Professional Services Agreement (PDF): Use this form to amend the original Professional Services Agreement or the IT Professional Services Agreement (e.g., extend dates, revise scope of work).
Work performed overseas can present a range of legal, financial, safety, and logistical considerations that create complications and could add expenses. Consideration also must be given to whether the arrangement could trigger corporate registration or licensing requirements that may result in additional financial or regulatory obligations in the host country.
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