Division of Financial Services
Procurement Services
Environment, Health and Safety (EHS) has defined the following process to ensure that hiring transportation for groups of nine or more passengers, including the driver, is safe and efficient. To ensure that the selected vendor complies with Federal Motor Carrier Safety Administration (FMCSA) standards, all requests must be processed on a purchase order and routed to Procurement Services.
EHS and Procurement Serivces must approve vendors, and vendors must meet proof of insurance requirements. When making travel arrangements with a charter bus or limousine service, allow time for the aproval process, especially for international travel, which requires additional coordination with Global Operations.
When selecting a provider for transporting nine or more passengers in vehicles not operated by Cornell drivers, refer to EHS's Passenger Transport Compliance Data Sheet. The list is limited to recently used companies that have already been reviewed for compliance.
If your selected provider is not listed on the Data Sheet or is listed in red, contact Bill Leonard at (607) 255-5616 or wl68@cornell.edu, who will review your request before proceeding with the requested vendor. Transportation network companies (TNCs) must identify the passenger transport company that will be operating the vehicle in their quote, proposal, or contract to be considered for review.
If you have questions regarding contracts or need help placing and processing orders with following suppliers, contact Jay Porter.
