Procurement Services made the following updates to the Buying Manual on October 30, 2023:
Section 203, Payment by Disbursement Voucher
- Specified that all transcription services and software and databases subscriptions require a purchase order and are not eligible for disbursement voucher payment.
- Clarified that payments to Cornell students performing services outside of the United States require iCertis contract administrator review (in conjunction with Global Operations).
Section 300s, Credit Card Programs
Minor modifications were made to sections 303, 305, 306, 307, and 308. Please review the descriptions of the Recent Buying Manual changes.
Section 301, PCard Eligibility and Dollar Thresholds
Added $5,000 pcard eligibility for Student and Campus Life’s procurement and sourcing and finance units.
Section 302, PCard Prohibited Transactions
- Added clarification to descriptions of prohibited transactions based on recently identified violations, including explicit guidelines for watercraft rental, and cruise or boat fair.
- Rewrote the software, software licenses, software as a service, and cloud services prohibition to provide clear step-by-step instructions.
Section 352, University Paid Travel and Meal Card
Clarified the allowed and prohibited uses for the T&M card
Section 612, Use of Cornell Name, Logo, & Insignia by Units
As requested by University Relations, this section has been updated. Approval from the Office of Brand Communications should be attached to I Want Document submissions and requisitions.
Section 630, Human Research Participant Payments
Removed the reference to Global Operations for foreign studies as the process is described in the instruction tables.
Section 700, Paying for Services – Getting Started
Clarified the process for engaging foreign national for work in conjunction with Global Operations.
