We are excited to announce a more streamlined approach to engaging service providers, effective July 1, 2024.
What's Changing
- No more contracts for limited-engagement services like catering, event space rental, performers, spa services, short workshops, graphic design (print only), writing, editing, and indexing can now be processed with a purchase order. Simply submit an I Want document to the Shared Services Center and attach the vendor quote or scope of work. We previously called these "specific contracts for one-time services."
- New "right to use" (or intellectual property) and "work for hire" addenda for specific creative services. These addenda are required when engaging photographers, artists, illustrators, writers, editors, indexers, or videographers.
- Domestic consulting agreement templates reduced from three to two. The independent consultant agreement is no longer used. The two templates used for U.S.-based work are the professional services and IT professional services agreements. The domestic amendment template, the executive search firm template, and the procedures remain unchanged.
Important Reminders
- All required contracts and purchase orders must be completed before work can begin.
- Procurement Services will continue to review, negotiate, and execute all consulting agreements and vendor contracts for services, including master service agreements and software licensing agreements.
Resources
These changes resulted from a collaboration between Procurement Services, the Shared Services Center Procure-to-Pay team, the University Tax Office, and the Office of General Counsel.
See the Service Provider Engagement Process page (previously Contracts for Services) for processing instructions.
If you have questions about this process, email the Shared Services Center (SSC) or connect with the SSC during their daily virtual office hours.
We hope this simplified process makes engaging service providers easier for you.
