Effective May 14, 2021, Procurement and Payment Services updated the following sections of the Buying Manual. These updates were made in consultation with the University Tax Office, Global Operations, Export Control Office, and Risk Management and Insurance.
203, Payment by Disbursement Voucher
- Information on payments to foreign visitors was added. Before paying a foreign visitor, review the Payments Allowed by Visa Type matrix on the Tax website to ensure that immigration law does not restrict the type of payment. If the payment is allowed, see Forms Required for Payments for further instructions.
- The definitions of Guest Lecturer, Guest Speaker, and Honoraria have been rewritten with expanded definitions to ensure compliance with tax and immigration laws.
- A new section has been added to provide guidance on paying Cornell students for providing services.
204, Payment Options for Business Travel
- The payment options have been updated to include the university-provided Travel and Meal card and to remove travel agent direct billing.
302, PCard Prohibited Transactions
- The use of procurement card to provide refunds or reimbursements is expressly prohibited.
401, Creating a Purchase Order
- Under Progress Payments, the standard payment term was updated.
405, Insurance Requirements
- A link to Risk Management and Insurance’s Waiver Modification Request form was added.
409, Contracts
- The delegation of signature authority for specific contracts for services below $25,000 was modified to clearly state that the signature authority is delegated to business service center directors or their designees within the business service center.
- A link to Risk Management and Insurance’s Waiver Modification Request form was added.
617, Export Controls
- For clarification, the explanation of BSC responsibilities was expanded.
- Additionally, the Export Control Officer pre-approved clauses were rewritten for clarity.
622, External Leases
- University Lease now provides leasing with the option to return equipment or buy it for fair market value or $1 at the end of the lease term.
700, Paying for Services – Getting Started
- For specific contracts for services, instructions were added for international service providers as these specific contracts are written for work performed within the United States only.
- Instructions were added for paying current Cornell students for providing services (see also section 203).
