Division of Financial Services
Procurement Services
Effective September 14, 2020, Procurement and Payment Services updated the sections of the Buying Manual listed below.
302: PCard Prohibited Transactions
Software, software licenses, software as a service, cloud services. Before purchasing any IT applications, software, or services, work with the IT leader in your college or unit to complete the IT Statement of Need process. Any purchase that requires a signed contract must be processed on a purchase order. After completing the IT statement of need process and all required additional steps, software purchases with click-through agreements may be processed on a pcard.
307: PCard Special Considerations for BSC Cardholders
BSCs may now delegate the authority to individual pcardholders to pay for gift certificates for research projects with human subjects that must remain confidential. A MOU must be completed for the specific research project and must meet the defined criteria.
618: Information Technology Governance Process
The Technology Risk Assessment (TRA) section has been rewritten. The newly titled, Information Governance Process section, defines the Statement of Need process, approval process, end user responsibilities, and business service center responsibilities. Resources on the Statement of Need and a checklist for purchasing administrative IT software and services are also provided.
