Skip to content

    Pages for:

  • Faculty
  • Staff
  • Students
Cornell University
Cornell University
Division of Financial Services
Procurement Services
  • About
    • Contact
      • Staff Members by Functional Area
    • Initiatives
      • Sustainability
        • Mission, Vision
        • Get Involved
        • Sustainable Purchasing
        • Green Purchasing Resources
        • Purchasing ENERGY STAR Products
      • Local Business
    • Core Values
    • Procurement Update Newsletter
    • Events
    • News
    • Spotlights
  • e-SHOP
    • Training
    • FAQ
  • Supplier List
  • For Buyers
    • Products and Services Information
      • Audiovisual Equipment Purchases
      • Auto Parts
      • Car Rentals
      • Captioning Services
      • Catering and Event Space Rental
        • Caterer and Restaurant List
        • Resources
      • Cell Phones
      • Charter Bus and Limousine Rentals
      • Chemicals, Compounds, and Related Supplies
      • Computer Hardware Purchases
        • Desktops and Laptops
        • Networking Equipment, Servers, and Workstations
        • Peripherals, Misc.
      • Copier Equipment and Maintenance Purchases
      • Custom Broker Services
      • Electronic Components and Semi-Conductors
      • Express Mail and Package Delivery Service
      • Flooring
      • Furniture, Furnishings, and Furniture Repair
      • Gases
      • Graphics and Printing Orders
      • Graphic Design Services
      • High Vacuum Equipment and Supplies
      • Lab and Scientific Equipment and Supplies
      • Laboratory Coats
      • Maintenance, Repairs, and Operations (MRO)
      • Medical and Pharmaceutical Equipment and Supplies
      • Moving and Storage
      • Office Supplies
      • Photography Services
      • Promotional Items and Apparel
      • Software and Cloud Services
      • Temporary and Contract Staff
      • Tent and Event Supplies
      • Videography Services
      • Web Design Services
      • Writing, Editing and Indexing Services
    • Credit Card Programs
      • Procurement Card
        • Applying
        • Submitting Documentation
        • Pcard FAQ
        • Prohibited Transactions
        • Responsibilities Summary
        • Coordinator Information
        • Forms
    • Buying Manual
      • Table of Contents (PDF)
      • Introduction
      • General Information
      • 200-205: Non-Purchase Order Purchases
      • 300-353: Credit Card Programs
      • 400-409: Purchase Order Process
      • 601-630: Purchases with Special Procedures
      • 700-702: Paying for Services
      • 802-803: Shipping and Receiving
      • 804-806: Invoice Processing
      • 900-904: Quick Reference and Forms
    • Buying FAQ
    • Tariffs
    • Employee Personal Discounts
    • Suppliers and Caterers with Insurance
    • UNSPSC Classifications
    • Using Sponsored and Federal Funds
    • Payee and Vendor Registration and Setup
  • Tools & Forms
    • Tools
      • Find a Supplier
      • I Want Doc
      • Payment Request Search
      • PaymentWorks
      • Spend Viz
    • Forms
      • Bid Solicitation
      • Service Provider Engagement Process
      • NYS Restricted Period Supplier Contact
      • Single/Sole-Source Justification
  • For Suppliers
    • Doing Business with Cornell
      • Becoming a Service Provider
      • Terms and Conditions
      • SUNY Requirements
      • Web eInvoice System Instructions
      • Supplier Registration
        • Business Class Definitions

e-SHOP

Travel

Tools Library

 

e-Shop

Travel

Tools Library

Buying Manual updates for September 15, 2023

Posted: September 18, 2023

Procurement Services made the following updates to the Buying Manual on September 15, 2023:

Section 203, Payment by Disbursement Voucher

Added clarification on review and approval process if a guest speaker presents a contract.

Section 300s, Credit Card Programs

A new $2,500 procurement card (pcard) limit is now available in addition to the existing $500 and $1,500 limits. The documentation requirements for business expenses paid on pcard have been expanded to explicitly include purchases, credits, disputed transactions, and fraudulent transactions. The pcard application approval process has been streamlined by requiring only supervisor and administrative manager approval. Please review the revisions to sections 300-308.

Section 302, PCard Prohibited Transactions

Please review the new prohibitions for gasoline for personal and rented vehicles, lates fees/fines/collection agencies, and services requiring a contract.

Section 400s, The Purchase Order Process

Given the recent inflationary pressures, we are raising the e-SHOP automatic purchase order limit to $2,500. The new limit is reflected in sections 400-403.

Section 409, Contracts

Examples of order confirmations (with no terms and conditions) that can be signed by the end user (campus customer) have been added to this section.

Section 600s, Purchases with Special Procedures

These sections have been updated to reflect the new name for Environment, Health and Safety and provide the support link to askEHS.

Section 700, Paying for Services – Getting Started

The tables for catering and event space rental have been updated to explicitly define the payments allowed on service center procurement cards. These payments remain prohibited on individual procurement cards.

Section 900s, Quick Reference and Forms

These sections have been updated to reflect the new name for Environment, Health and Safety and provide the support link to askEHS.

Tags: 
Buying Manual

Procurement Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Email: procurement@cornell.edu
Main: (607) 255-3804
Hours: 8:00 a.m. - 4:30 p.m., Monday – Friday

CONTACT US


  • DFS Home
  • Website Feedback
  • Contact DFS
  • CUInfo
  • For DFS Staff
  • Executive Vice President and CFO
  • University Audit Office
  • Office of University Investments
  • Division of Budget and Planning
  • Risk Management and Insurance
  • Cornell University Policy Office
  • Alliance for Diversity and Inclusion
  • Cornell United Way
  • Campus Alerts
  • COVID-19 Etiquette for Faculty and Staff

©2025 Cornell University

Web Accessibility Assistance