Division of Financial Services
Procurement Services
Effective May 1, 2017, several updates were made to the Buying Manual.
Buying Manual section 203, Payment by Disbursement Voucher: The definition for "advertisement" has been rewritten to distinguish a paid ad from marketing and communication services. Due to numerous problems with postage meter rental and mail metering leases, payment for postage meter rental is no longer allowed on DV. Instructions for processing surprise payments to students has been clarified. See Paying for Goods and Services Not Requiring a Purchase Order.
Buying Manual section 205, Vendor Setup: Instructions for processing surprise payments to students has been clarified. See Paying for Goods and Services Not Requiring a Purchase Order.
Buying Manual section 307, Special Considerations for BSC Cardholders: In accordance with University Policy 3.2, Travel Expenses, a lodging restriction for Airbnb was added to the Buying Manual. See Procurement Card.
Buying Manual section 401, Creating a Purchase Order: The invoice processing address was updated to include an email address. See Purchase Order Process.
Buying Manual section 502, Contracts: The signature authority delegation for unique contracts for services was added to the Buying Manual, thereby replacing the need for a Memorandum of Understanding with the BSC directors. A new one-page service provider contract for deaf or foreign language translators was created (replaces use of Independent Contractor/Consultant agreement). The one-page service provider contract for writing and editing was expanded to include indexing. See Procurement Services Programs.
Buying Manual section 503, Types of Lease – Internal and External: The procedures for the external lease program have been updated to ensure that Procurement Services has the opportunity to review agreements. See Procurement Services Programs.
Buying Manual section 618, Software Risk Assessment: This section has been renamed “Technology Risk Assessment” and has been updated to reflect CIT’s new process and a link to a new form. See Purchases with Special Procedures.
Buying Manual section 620: This new section has been added to document the exception for Arts and Sciences’ Concert Series and Performances in lieu of a Memorandum of Understanding. See Purchases with Special Procedures.
Buying Manual section 621: This new section has been added to document the exception for Student and Campus Life’s entertainment contracts in lieu of a Memorandum of Understanding. See Purchases with Special Procedures.
Buying Manual section 700, Paying for Services – Getting Started: In response to numerous questions and discussions with Risk Management and Insurance, a cautionary statement has been added to catering and event space rental regarding catered events in private residences. The new service provider contract (see section 502 above) has also been included in the unique contracts for services section. See Purchases with Special Procedures: Paying for Services.
