Buying Manual Updated January 1, 2016

The University Policy Office announced the issuance of the revised University Policy 3.2, Travel Expenses, effective January 1, 2016. The revised policy increased direct-pay options. Buying Manual Section 204, Payment Options for Business Travel has been updated in conjunction with the policy revisions.

The PCard Receipt Processing System (ImageNow) project has been implemented. The following sections of the Buying Manual (Procurement Card section) have been updated in conjunction with that project.

• 300: Defined cardholder responsibility for providing documentation for pcard purchases
• 301: Added eligibility limitation for individuals who have previously had a write-off on a corporate travel card account
• 303: Updated documentation for ImageNow and electronic submission procedures
• 304: Clarified inactive pcard review and closure procedures
• 305: Added statement encouraging cardholders to take scanning tutorial or review written instructions
• 306: Added procedures for ImageNow, account review/closing, and transaction review