Paying for catering and event space just got easier!

In conjunction with the BSC directors, Procurement Services is pleased to announce that the process for procuring catering, event space rental, and small services has been simplified.

• BSC directors can now sign contracts for up to $10,000 for catering; facility rental addendum; and small services, including videography, photography, illustrators, artists, web design, graphic design, writing, and editing. If the total purchase is less than $10,000, these contracts are not routed to Procurement Services for approval, so these orders can be processed more quickly.
• Buying Manual Section 307, Special Considerations for BSC Cardholders, has been revised to allow deposits and payments for catering and/or event space rental (with a combined total not to exceed $10,000) to be made via procurement card with a signed contract. A purchase order for the final payment for catering and event space rental is no longer required for amounts totaling less than $10,000.
• Buying Manual Section 400, Introduction to Purchase Orders, exempts catering services, hotel/event space rental, and hosted events from the $10,000 bid requirement. A single/sole source justification form is no longer required.

Procurement has delegated limited signature authority up to $10,000 for catering and small services contracts and the facility addendum to BSC directors. The contracts listed above do not require a procurement agent’s signature unless the total cost exceeds $10,000. Contracts for consulting, IT projects, and projects with access to credit card, medical, or student information, or complex scopes of work continue to require the Independent Contract/Consultant or Professional Services agreement and review by Procurement Services.

The following documents have been updated and are published on the Procurement Services website:

• Buying Manual, section 307, Special Considerations for BSC Cardholders (PDF, 69 KB)
• Addendum for Facility Contract Agreements (PDF, 61 KB)
• Caterer Contract (PDF, 148 KB)
• Catering requirements and payment methods

You may have to refresh your browser or clear your cache to view the updated documents on the new DFA website.

Additionally, for your convenience, instructions for Creating Digital Signatures (PDF, 612 KB) are available on the Procurement website. Please update your bookmarked website links.

We encourage you to link to the Procurement website from your internal site rather than reposting the forms to ensure that we are all using the same versions of contracts and forms.