What's changing with the completed Concur implementation

We have made it to the end of our project to implement the Concur travel system at Cornell! Now that all faculty and staff travelers and travel arrangers are using Concur, here are some things you'll need to do in the new year:

Stop using the old travel system.

We’ll no longer be using the old online travel reimbursement system (a.k.a., the trip system) as of January 31, 2020. Only trips that end by December 31, 2019 may be entered and submitted in the old trip system until this cutoff date.

Starting February 1, 2020, the old trip system will be read-only. So, if you can’t submit your trip for approval by January 31, it’s best to enter it into Concur.

Stop using direct billing with AAA and STT travel agencies as of December 31, 2019.

Now that frequent travelers and travel arrangers in the units have the new Travel and Meal (T&M) card to pay for travel reservations, direct billing is no longer needed. AAA and STT have been advised that after December 31, all Cornell travel should be paid for using the T&M card or a personal credit card. If you do not have a T&M card, please contact your business service center.

Submit travel for non-employees on disbursement vouchers.

For those who are not active employees in Workday, requests for reimbursements must be processed on a disbursement voucher. Please use the new manual Travel Reimbursement Form to gather information about the traveler, trip expenses, the traveler attestation, and then attach the completed form to an I Want document, which you should route to the appropriate business service center for processing.

Watch for the updated travel policy.

An updated travel policy is being issued soon, so keep an eye out! We’ll send you another note when that happens.

If you have questions about these new ways of doing things, please feel free to contact your business service center or the Concur support team.