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Cornell University
Division of Financial Services
Travel
  • Planning Travel
    • Pre-Trip Approvals
    • Local and Single-Day Travel
    • International Travel
    • Long-Term Travel
    • Sponsored Travel
      • Fly America Act and Open Skies Agreements
      • Travel Funded by Certain New York State Sponsored Awards
    • Group Travel
    • Student Travel
    • Non-Employee Travel
  • Booking
    • Travel Agents
    • Air Travel
    • Ground Transportation
      • Car Rentals
      • Charter Bus and Limousine Rentals
    • Hotels and Lodging
      • Reciprocal Lodging with Discounts
  • Paying Expenses
    • Travel and Meal Card
      • Using Your Travel and Meal Card
      • How-To Guide
    • Advances
    • Meals
    • Reimbursable Expenses
    • Non-Reimbursable Expenses
    • Remote Employee Travel to Campus
  • Expense Reporting
    • Time Requirements for Expense Reporting
    • Required Documentation
    • Mileage and Per Diem
    • Non-Employee Expense Reporting
    • Student Expense Reporting
    • Sabbatical and Similar Leaves
  • Resources
    • Resources for Students
      • Student Domestic Pre-Travel Checklist
      • Off-campus Domestic Student Lodging
        • New York City Student Housing
      • Local Transportation Options
      • Program Leader Guidelines - Domestic
        • Trip Leader Pre-Travel Checklist
        • Behavioral Expectations
        • Warning Signs for Mental Health
        • Sexual Assault Prevention Checklist
        • Self-Care for Program Leaders
    • New York City Travel Resources
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In this section

  • Time Requirements for Expense Reporting
  • Required Documentation
  • Mileage and Per Diem
  • Non-Employee Expense Reporting
  • Student Expense Reporting
  • Sabbatical and Similar Leaves

Non-Employee Expense Reporting

In most cases, Cornell faculty and staff members should use Concur to request a reimbursement or send their information to their local business service center to process reimbursements for them. 

For students (including student employees), except for student travel funded by financial aid, or non-employees (e.g., job applicants, visitors, guest speakers, visiting scientists, alumni) who do not have an active Concur account, an employee must process reimbursements on the following form on their behalf. See Student Expense Reporting and Non-Employee Travel for further guidelines.

This form contains the travel reimbursement request and authorization, the business meal details form, and the expense worksheet. You may extract the supplemental pages you do not need or duplicate the pages you need to duplicate. 

Manual Travel Reimbursement Form (PDF)

Submitting the Form 

  1. Complete the form and sign it or obtain the traveler's signature. 
  2. Attach the completed form and applicable receipts and documentation to an I Want Doc, and submit it to the Shared Services Center. 

Exception: Moving and relocation reimbursement requests should be sent directly to the Shared Services Center, without creating an I Want Document. 

Some other resources that might be useful:

  • Alcohol Tax and Tip Calculator (XLSX)
  • Mileage and Per Diem

Division of Financial Services

377 Pine Tree Road, East Hill Plaza
Ithaca, NY 14850

Hours:  8:00 a.m. - 4:30 p.m., Monday - Friday

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