Reminder: Submit Travel Expense Reports Within 60 Days to Avoid Taxation

On July 1, 2024, we introduced updated travel expense reporting rules as part of University Policy 3.2, Travel Expenses. These changes help ensure Cornell’s compliance with IRS guidelines. You can read the full announcement here: New Travel Expenses Policy and Procedures Effective July 1, 2024.

Among the new rules, Travel expense reports must be submitted within 60 days after travel ends. Reports submitted after 60 days will be treated as taxable income, and the full amount will be taxed.

We’ve now completed system updates to support this rule. Starting August 15, taxes will be automatically withheld from paychecks for any late-submitted reports.

How It Works

In Concur, when you create a report 60 days or more after your travel ends, you’ll see this alert:

“Your report is 60 days or more past due. The total of your report will be taxable.”

Once you have submitted your report and it’s approved, any taxes you owe will be withheld from your next paycheck. If your expense report totaled more than $1,000, the taxes you owe will be divided into four equal payments and withheld over the next four pay periods.

If you use DailyPay, your available balance will reflect this deduction.

Questions?

The Shared Services Center (SSC) is here to help. You can contact them directly or join their Virtual Office Hours on Zoom.