Division of Financial Services
Travel
When traveling to or from your home or travel lodging, you are expected to use the most practical and economical mode of ground transportation (e.g., hotel and airport shuttle services, taxi, shared ground transportation, etc.). These costs are reimbursable.
You can use Cornell's contract and preferred vendors for vehicle rentals or the Campus-to-Campus (C2C) bus service for trips to and from the New York City campuses.
For traveling between Ithaca and New York City, the Campus-to-Campus (C2C) Bus Service is the preferred mode of travel. To obtain university pricing, you must set up a profile within C2C website and directly charge the cost to a university account.
You must obtain approval in advance from the dean, vice provost, vice president, provost, or president or a direct designee to travel by car service (e.g., limousines and black-car services) if it is the most efficient and cost-effective method.
You must obtain a purchase order to use other chartered modes of transportation for traveling in groups. See Charter Bus and Limousine Rentals.
Using your own vehicle for business travel is generally discouraged. If you use your own vehicle for business travel, you must carry adequate personal insurance coverage for yourself, your vehicle, and any passengers. Your vehicle’s insurance is the primary insurance coverage, for which you will not be reimbursed. Employees are also covered by workers' compensation. Also see Vehicles on the Risk Management and Insurance website.
Cornell will not reimburse roadside assistance for personal or rental vehicles or damage to personal vehicles while on business travel. If an accident occurs with a personal vehicle while on university business, contact the police and your insurance company immediately and submit an Incident Report.
Cornell will reimburse your business miles based on the IRS’s standard mileage rate, which includes all gas, oil, repairs, and insurance costs, if you drive your personal car for university business purposes to a location other than your regular work location. Business miles are based on the most direct route from your home address.
How-To Guide: Entering a Personal Car Mileage Expense in SAP Concur (video, 1:36 min.)
If you use other commercial means of transportation such as train, bus, or boat, etc., Cornell will reimburse the expenses, which should not exceed the cost of reasonable coach airfare or other reasonable transportation costs to the same destination.
Cornell will not reimburse the following:
