Travel and Meal Card

The Cornell Travel and Meal Card, also referred to as the T&M card, is a corporate-liability credit card that is issued in an employee’s name.

Benefits

• All charges to the card are paid by the university; individual cardholders do not make payments and there is no annual fee. 
• Card transactions are automatically added to the cardholder’s Concur account, making expense reporting simpler.
• Up to $500,000 of travel accident/life insurance is provided on common carrier airfare when it is charged to the card.

Eligibility

All Cornell faculty and staff members who have not incurred a write-off (i.e., reached 180 days past due) in the past five years on a personal-liability corporate travel card are eligible to apply for a T&M card if their position requires any of the following:

• Business travel at least twice per year
• Booking visitor travel
• Hosting business meals

Applying

To apply, you must meet the eligibility requirements above. Before requesting a card, to ensure you understand and agree to the responsibilities of a cardholder, you must complete and pass the PUR 113 - Travel and Meal Card Tutorial and Exam (Workday Learning). After completing and passing the tutorial and exam, contact the Shared Services Center or submit a Travel and Meal Card Request (TeamDynamix) to request a card.

Authorized Users

The individual named on the card is the only authorized user of the card. Lending or sharing the card is prohibited and will result in suspension of card privileges.

Governing Policies

All charges to the T&M card must be for business purposes only and in full compliance with other university policies, particularly University Policy 3.2, Travel Expenses and 3.14, Business Expenses. 

Breaches of Policy

Using the T&M card in a way that violates university policies or the following guidelines can lead to your card being suspended or revoked. You might also face disciplinary action. Fraudulent or deceptive use of the T&M card can lead to serious consequences. You may face employee discipline, including termination and criminal charges. KFS org managers must report all policy breaches to the Shared Services Center. For more information, see Using Your Travel and Meal Card.

• Failing to report all of your T&M Card expenses within 60 days, including personal purchases, whether the purchases were accidental or intentional, along with the required supporting documentation. Also see Time Requirements for Expense Reporting.
• Using the card for:
  • Personal purchases not related to Cornell business travel, whether accidentally or intentionally, particularly egregious purchases intended solely to benefit the cardholder. Also see Non-Reimbursable Expenses.
  • Business expenses that are not permitted on the card (i.e., non-travel expenses, catering, event space rentals, etc.). Also see Using Your Travel and Meal Card, Reimbursable Expenses, and Meals.
• Failing to reimburse Cornell for personal charges within 60 days.
• Sharing or lending your card to others.