FAQ

Account Balances

Where will I be able to find the account balances at I am accustomed to using?

Account balances similar to legacy accounts balances are calculated and delivered via the “Account Balances by Organization” dashboard.

Will the account balance for sponsored accounts in the financial dashboards be calculated identical to legacy?

Yes, the calculation for “sponsored” account balances is total budget (even if it spans multiple years), less total expenditures to date, from inception of award, and including transfers and capital asset acquisitions.

Will the account balance for department accounts in the financial dashboard be calculated identical to legacy?

Yes, the calculation for account balances for department and other non-sponsored accounts is based on opening fund balance, plus current year revenues, less current year expenditures (including encumbrances).

What are inception-to-date (ITD) balances?

Inception-to-date (ITD) balances represent the total activity, both actual and budgeted, that has occurred since the start of a project. The ITD is most commonly used for contract and grant management and reporting, but is also used for capital projects.

What’s the difference between all of the balance inquiries in KFS?

There are three main ways balances are presented in KFS:

Cash Balances are somewhat similar to today’s account balances in that, generally, revenues increase cash and expenditures decrease cash. Surpluses from prior years would be reflected as cash balances that carry forward. The reason that cash balances in KFS are not exactly the same is that not all revenue and expense transactions are actually cash transactions. For example, when revenue is generated by extending "credit" (accounts receivable), there is no increase to cash until the receivable is paid.
Available Balances are based on budgeted, less actual activity, and can be viewed by object code (Available Balances) or in summary (Balances by Consolidation) based on the object code consolidation codes.
General Ledger Balances provide the beginning balance, and monthly and current-year total activity by object code.

Which accounts have inception-to-date reporting?

APFEDL	Federal Appropriations
ARRAFD	ARRA: Federal
ARRANG	ARRA: Non-Governmental
ARRANL	ARRA: NY Local
ARRANY	ARRA: New York State
CGFEDL	Federal
CGGIFT	Sponsored Gifts
CGNGOV	Non-governmental
CGNYSL	New York State Local
CGNYST	New York State
CGOTGV	Other Government
CGPREA	Pre-Award
CGPROG	Program Income
PLCIP	Construction in Progress
PLSUCF	SUCF

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FAQ

Account Balances