Accounts Payable e-docs

Accounts Payable is part of the KFS Purchasing/Accounts Payable module (PURAP), which, together, allows users to do these tasks:

• Initiate vendor set-up
• Request goods and services
• Shop by catalog (e-SHOP)
• Receive goods 
• Process invoices and credit memos
• Pay vendors

The KFS Accounts Payable function replaces a costly, cumbersome job process that creates checks or electronic payment (ACH) files when one vendor is to be paid from contract and endowed accounts. KFS will eliminate the need for two sets of check writers and will better integrate with Purchasing, Capital Assets, and Financial Processing areas.

All KFS e-docs are based on predefined rules and automated workflow. These will guide the staff performing transactions and decrease errors. All KFS users can view most transaction documents, except for sensitive or confidential information like salaries. Maintenance e-docs are administered centrally.

Payment Request (PREQ) (Invoice) | Vendor Credit Memo

Payment Request (PREQ) (Invoice)

This e-doc is used to enter an invoice against a purchase order (PO).

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Vendor Credit Memo

This e-doc is used to process vendor refunds for goods or services related to invoices processed on purchase orders. Accounts Payable may process a vendor credit memo against a specific payment request, a purchase order, or a vendor ID.

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