To ensure processing prior to the fiscal year-end close, the following items must be received by the Shared Services Center by the dates listed below. Please ensure that your submissions are complete, accurate, and include the required paperwork. Incomplete and late requests may not be processed by June 30, 2025.
- May 13: RFP/Bid specifications and list of vendors for formal requests
- May 28: Requisitions for orders totaling more than $500,000.
- June 3:
- Requisitions for orders with new vendors.
- Requisitions for orders with totals ranging from $100,000 to $500,000.
- Requisitions for orders with contracts.
- June 10: Requisitions totaling $25,000 or more that require single/sole source justification forms.
- June 16:
- All other requisitions.
- New disbursement voucher vendor requests for approval.
- Review gift accounts for deficit balances and clear as needed.
- All Concur expense reports must be approved by the KFS org manager.
- June 23:
- Submit entries, as needed, that impact units outside your unit.
- Submit outstanding advances/money owed to the university.
- June 24: Financial transaction international wire payments to vendors must be approved by 9:00 p.m. for Cash Management processing. Be sure to include the vendor’s name, account number, SWIFT number, bank branch name and address for all wire payments.
- June 27:
- Deposit all income for FY25 or drop off your checks to the SSC.
- Monitor your KFS inbox for transactions forwarded to you and process/approve, if applicable.
- July 1:
- Invoices are due to Accounts Payable by 10:00 a.m. to be processed for FY2025.
- Petty Cash and/or Cash Drawer custodians reconcile cash funds.
- July 2: The June 30 pcard transactions will be available for cardholders’ documentation submission.
For additional information, see 2025 Year-End Deadlines.
Questions? Contact the Shared Services Center.
