Division of Financial Services
Accounting
The tuition and mandatory fees category includes all tuition and fees (net of refunds, bad debt estimates, and any discounts recognized) assessed for educational purposes. Tuition and fees that are levied for academic terms that fall entirely within one fiscal year are recognized as revenue in that fiscal year. Take care to ensure that prepaid tuition is deferred and that unpaid tuition is accrued at the end of the fiscal year.
| Tuition | Tuition is money received in exchange for instruction for which the student or participant receives course credit. In most cases, this applies to matriculated students; however, there are some scenarios where courses are offered, for credit, to non-matriculated students. For non-credit course revenue, see Educational Activities. |
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| Required Documentation | For matriculated and non-matriculated students, tuition revenue is evidenced by an active registration record in the student system. |
| Procedural Notes | Tuition for matriculated students should only be processed by the Bursar’s office in Ithaca or WCMC Student Accounting, through their respective student systems. In Ithaca only, allocation of tuition revenue is only processed by the Budget Office and should always net to zero. Permitted Ithaca object codes:
Tuition for non-matriculated students (e.g., high school students, students from other schools or colleges, staff, retirees, etc.) enrolled in credit course offerings in the Summer Session, Winter Session, or Extramural Study is recorded through the School of Continuing Education & Summer Sessions. Permitted Ithaca object code:
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| Mandatory Fees | Mandatory fees are defined as the charges, in some cases authorized by the board of trustees, assessed by the university to each and every full-time student for each term. These include only student activity fees and in absentia fees for Ithaca, and school/program fees at WCMC. In some cases, a waiver or other exemption may be permitted. |
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| Required Documentation | For matriculated and non-matriculated students, mandatory fee revenue is evidenced by an active registration record in the student system. |
| Procedural Notes | The majority of mandatory fees are processed by the Bursar’s Office in Ithaca/ WCMC Student Accounting through their respective student systems. Permitted Ithaca object codes:
Permitted Ithaca object code:
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