Division of Financial Services
Accounting
The sales and services of educational activities category includes (1) revenues that are related to the conduct of instruction, research, and public service, and (2) revenues of activities that exist to provide instructional and laboratory experience for students and that create goods and services that may be sold to students, faculty, staff, and the general public.
Examples of revenues of educational activities include teaching hospitals or hotels; executive education; sales of scientific and literary publications; testing, consulting, or other technical services; sales of products and services of dairy operations, food technology divisions or farms.
If sales and services to students, faculty, or staff is the purpose of an activity, rather than incidental to a mission-related activity, the revenue should be classified as sales and services of an auxiliary enterprise (see above). This category also excludes operations defined elsewhere as Program Income, Recharge Operations, or Service Facilities.
| Academic Enterprises | Revenue from operations related to the university’s mission that are managed similar to commercial-like entities. These differ from auxiliary enterprises in that the business purpose of the operation supports the mission of the unit through provision of practical experience, instructional or research opportunities, or is a by-product of mission-related activities. |
|---|---|
| Required Documentation |
|
| Procedural Notes | Permitted Ithaca object codes:
Permitted WCMC GL code:
|
| Athletics (Ithaca Only) | Revenue from athletic events, including ticket sales, game guarantees and NCAA funding, held at the university. |
|---|---|
| Required Docuemntation | TBD. |
| Procedural Notes | Permitted Ithaca object code:
|
| Educational Sales and Services | Revenue received in exchange for instruction for which the student or participant does NOT receive course credit. Generally, the instruction will take the form of individual course offerings, executive education, or instructional conferences/workshops. Note: When there is partial support by a sponsored agreement, the revenue may be considered Program Income. Contact Sponsored Financial Services for assistance. |
|---|---|
| Required Documentation | Participant registration form. |
| Procedural Notes | Permitted Ithaca object codes:
|
| Program Income | Program income is directly generated by sponsored activity or earned only as a result of the sponsored agreement during the grant period. This includes revenue generated from the following sources (it may be necessary to review the specific award proposal to make this determination):
If revenue is determined to be program income (from sources other than those stated in previous paragraph), University Policy 3.8, Program Income from Sponsored Projects requires units to record it separately from, but associated with, a sponsored award and comply with the requirements of the award document. |
|---|---|
| Required Documentation | Sponsored agreement. |
| Procedural Notes | Program income should be recorded on whichever Ithaca object code/WCMC GL code most accurately represents the type of revenue; however, the income must be recorded in a CGPROG (sub-fund) account/WCMC WBS account. |
| Publications | Revenue from the sale of publications to external customers. |
|---|---|
| Required Documentation |
|
| Procedural Notes | Permitted Ithaca object code:
|
| Qatar and other Affiliates (WCMC only) | Revenue received from Qatar Foundation for the operation of WCMC – Qatar. In addition, revenue received from WCMC’s various affiliations, including, but not limited to, New York Presbyterian Hospital (NYPH). |
|---|---|
| Required Documentation | Qatar contract/Affiliate contracts/Qatar and Affiliate Invoices. |
| Procedural Notes | Permitted WCMC GL codes:
|
| Royalties | Compensation, consideration, or fees paid by an external entity for a licenses or privileges to use university "intangible property," such as intellectual property (brand, copyright, patent, process) or a natural resources (fishing, hunting, mining), computed usually as a percentage of revenue or profit realized from the use. Note: The university’s Center for Technology Licensing is the only unit authorized to license university intellectual property. |
|---|---|
| Required Documentation | Agreement (consult with university Counsel). |
|
Procedural Notes |
Permitted Ithaca object code:
Permitted WCMC GL code:
|
| Service Income | Revenue from external customers from the sales of miscellaneous services that does not fit in any other category. |
|---|---|
| Required Documentation | Cornell university Service Agreement (consult with university Counsel). |
| Procedural Notes | Permitted Ithaca object code:
|
| Student Housing and Dining (Ithaca only) | Revenue for room and board that is not through Campus Life (see Auxiliary Enterprises) or associated with a conference. Examples may include room and board revenue collected from students for Summer Sessions, Cornell in Washington, Cornell Abroad, and other off-campus programs. |
|---|---|
| Required Documentation | Housing or dining agreement. |
| Procedural Notes | Permitted Ithaca object code:
|
| Testing Agreements | Testing agreements are contracts with external clients to use the university’s unique equipment and capabilities to evaluate or test a product or device under the following circumstances:
|
|---|---|
| Required Documentation | Routine Product Testing Agreement (less than $100,000). |
| Procedural Notes | Permitted Ithaca object code:
|
