Requisition (REQS)

Creating a requisition is the first step in the procurement process. The Requisition (REQS) e-doc collects information about the desired items or services, possible vendors to fulfill the order, delivery instructions, contact information, and related accounting details. The approved Requisition document is used to generate the Purchase Order.

REQS Highlights

• The casual user can create an Excel template (that lists the details about items they would like to order) and send it to their BSC representative, who will upload it into the KFS Requisition.
• Ongoing contract services are recurring payments in KFS and will encumber funds. Recurring orders are used for leases, maintenance, and service agreements, and have limited usage for supplies. All payment requests against recurring orders must be approved by the fiscal officer.
• Commodity reviewers are determined for select commodity codes.
• Items can be set as “Restricted” so that the Requisition routes to Procurement Services.