Procurement Card Document (PCDO)

A procurement card (also known as a purchasing card, or "pcard") is a Visa charge card that may be used to purchase business-related goods and services, excluding travel-related items. It is intended for employees whose positions require frequent, small-dollar purchases. Because procurement cards are corporate liability cards, Cornell remits payments directly to its bank. There are very strict documentation requirements for purchases made with procurement cards.

Unlike other financial processing documents, the Procurement Card Document (PCDO) e-doc is generated automatically based on an electronic feed of posted transactions from the bank's system. The PCDO e-doc is routed to the fiscal officer (or delegate) of the default account assigned to the card. They use the PCDO to accomplish the following:

• To apply procurement card charges to the appropriate account number and object code (and sub-account number and sub-object code, when applicable).
• To record the business purpose and attach documentation.

When the fiscal officer selects a procurement card transaction from the action list, the PCDO appears.

Workflow

Download the Workflow (PDF, 214 KB)