Advance Deposit (AD)

Processing Guidelines

The AD e-doc must be completed at time of deposit.

• Advance deposit date: Please enter the date cash is received at the bank (e.g., bank courier pick up date). This will assist with the internal bank reconciliation process.

Each advance deposit line must equal a cash deposit slip or a remote deposit batch total. If you have three line items in the Advance Deposit section, there must be three separate bank deposits.

Correcting Deposit Errors

Note: We highly recommend that you contact Deb Comstock before processing a deposit correction.

Refer to the AD standard operating procedure for additional details on how to correct a deposit.

Correcting an Account or Object Code from the Accounting Lines Section

1. DO NOT use an AD to correct an account number or object code. Instead, use the General Ledger Transfer (GLT) e-doc.
2. DO NOT adjust the bank account deposit amount when processing an accounting line correction.