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Document Last Updated
FIN 203: Internal Controls at Cornell University Wednesday, January 29, 2020
KFSIDR 1040: The Wonderful World of WebFin2 Friday, April 17, 2020
FIN 116: Post Award Administration Requirements Wednesday, May 17, 2023

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Training Last Updated
Capital Assets Tutorials Tuesday, August 25, 2015
Financial Reporting Tutorials Tuesday, August 25, 2015
KFS Basics Tutorials Tuesday, August 25, 2015

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Title Category Code Descriptionsort ascending
Relocation Moving Expense 6345 Expenditures incurred to relocation new employees. Use: Payroll and non-payroll relocation expenses. See relocation policy.
Recruitment - Employee Expense 6340 Expenditures incurred during the interview process for potential employees. Use: Employee recruitment- Travel, Hosted Meals, Lodging, Advertising
Interdept Maintenance - Grounds Expense 6490 Expenditures grounds maintenance. Use: Facilities is the primary user of this code.
Maintenance - Grounds Expense 6495 Expenditures grounds maintenance. Use: External providers of grounds services such as snow plowing, landscaping, etc.
Services-Spons Subs $25K and under Expense 6660 Expenditures for work contracted for research or development only. This code is included in the calculation of MTDC indirect costs. This code is used for the first $25,000. Use: For use in grants and contracts accounts only. Sub contract agreement through OSP is needed.
Services-Spons Subs over $25K Expense 6650 Expenditures for work contracted for research or development only. This code is excluded from the calculation of MTDC indirect costs. The first $25,000 paid on a subcontract is recorded with object code 6660. Use: For use in grants and contracts accounts only. Sub contract agreement through OSP is needed.
UBIT- Unrelated Business Income Tax Expense 6146 Expenditures for Unrelated Business Income Tax. Use: Unrelated Business Income Tax. DFS Use Only
Services - Laundry Expense 6690 Expenditures for uniform and linen cleaning. Use: Lab coats, linen, uniforms, etc.
Payments-Other Institution-Student Study Expense 6165 Expenditures for Tuition and fees associated students studying at other Colleges or Universities. The student tuition is recorded in the Cornell bursar using the appropriate tuition object code. This object code is used to pay invoices from the other Institution for either Tuition Paid Out (TPO) or Program Fee Out (PFO). Use: Units that have students at other Colleges or Universities.
Travel - Federal Unallowable Expense 6780 Expenditures for travel and subsistence that are classified as nonrecoverable according to the Uniform Guidance (2 CFR 200). Use: Alcohol, travel upgrade, etc.
Interdept - Transportation Svc Expense 6663 Expenditures for transportation costs from other departments or units within the university. Use: Red Runner, Red Runner Courier, Department owned vehicles (see recharge policy).
Services - Credit Card Fees Expense 6670 Expenditures for transaction fees charged by credit card companies. Use: Fees charged by credit card companies for accepting credit card transactions.
Fabricated Equip Components Expense 6290 Expenditures for the component parts, materials, and labor used in the fabrication of equipment. Use: Materials used in the production of fabricated equipment
Taxes - Real Property Expense 6140 Expenditures for taxes for real property. Use:
Supplies - Durable Expense 6560 Expenditures for supplies with a useful life of two or more years and cost less than $5,000.00. Use: Chairs, tables, microwave, microscope, whiteboard, safety equipment, etc. Items coded 6560 are not recognized as capital.
Supplies - Fed Unallowable Expense 6590 Expenditures for supplies and materials that are classified as no recoverable according to the Uniform Guidance (2 CFR 200).
Interdept - Supplies - Fed Unallowable Expense 6585 Expenditures for supplies and materials from another Cornell department that are classified as non recoverable according to the Uniform Guidance (2 CFR 200). Use: Parking permits or hotel charges that are determined to be unallowable.
Taxes - Other Expense 6145 Expenditures for state and federal taxes owed by the University. Use: Sales taxes paid as part of purchase should be charged to the initial expense.
Services - Federal Unallowable Expense 6740 Expenditures for services that are classified as nonrecoverable according to the Uniform Guidance (2 CFR 200). Use: Advertising, Alumni services, Printing, etc.
Interdept - Services - Safety Expense 6705 Expenditures for services of the University Police, Environmental Health & Safety or any safety-related service provided by Cornell to colleges or units on campus Use: University Police, Environmental Health & Safety

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