To ensure that all FY 2023 processing is completed before the fiscal year closes, the Shared Services Center (SSC) must receive the following items by the corresponding deadlines. Please ensure your submissions are complete, accurate, and include the required supporting documentation. Incomplete and late requests may not be processed by June 30, 2022.
- May 11: RFP/Bid specifications and list of vendors for formal requests.
- May 30: Requisitions for orders totaling more than $500,000.
- June 1:
- Requisitions for orders with new vendors.
- Requisitions for orders with totals ranging from $100,000 to $500,000.
- Requisitions for orders with contracts.
- June 8: Requisitions totaling $25,000 or more that require single/sole source justification forms.
- June 15:
- All other requisition requests.
- New disbursement voucher vendor requests for approval.
- Review gift accounts for deficit balances and clear as appropriate.
- June 23:
- Submit entries, as appropriate, that impact units outside your college/division.
- All Concur expense reports need to be approved by the KFS org manager in order to ensure processing time in the SSC for FY 23.
- June 30:
- Deposit all income for FY 23 or drop off your checks to the SSC by June 29 for processing.
- Last day for Concur expense reports to be approved by the SSC for FY 23.
- July 1: Invoices are due to Accounts Payable by 10:00 a.m. to be processed for FY 23.
- July 5: Fiscal officers last day to adjust payment requests (PREQs) that post to FY 23.
Reminder – Cash Management:
- If you have payments that will be due to vendors before fiscal year-end, ensure the e-docs for these payments are approved by June 27, 2023. We cannot guarantee that e-docs approved after June 27, 2023 will be processed during this fiscal year.
- We will be processing a large volume of wire transfers and ACHs, so to avoid a delay or rejection, remember to include the Vendor Name, Account # and SWIFT # for all wire payments, as well as the bank branch name and address if there is one.
For more about Year-End and Deadlines, see Year-End Deadlines.
If you have any questions, please email the Shared Services Center.
