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KFS Object Codes

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  • Object Codes
Title Category Code Descriptionsort descending
Communication - Shipping Expense 6105 Expenditures for freight, express, and cartage on outgoing correspondence and packages, such as United Parcel Service (UPS), Federal Express (FedEx), and DHL. Use: Not to be used for shipping expenses on Capital Assets or cost of goods sold. NOTE: Express charges for correspondence are not normally directly charged to sponsored awards.
SUNY Spec - Furniture Expense 6945 Expenditures for furnishings that are under $500 yet required to be classified as equipment to qualify for state equipment funds. Use this code rather than 503X. Use: SUNY only
Supplies - Hospital and Clinical Expense 6520 Expenditures for hospital and clinical supplies and materials, including dental, optical, surgical, and X-ray supplies. Use: Not limited
Supplies - Custodial and Housekeeping Expense 6530 Expenditures for housekeeping supplies and materials, including bedding, cleaning materials, clothing, curtains, kitchenware, linens, paper towels, rugs, tableware, and sanitary supplies. Use:
Fees - Human Participant Expense 6200 Expenditures for human participants where the participant is the subject of the research. Use: Qualified testing projects, IRB protocol number required.
Fees - Real Property Insurance Expense 6170 Expenditures for insurance premium fees to outside brokers on real property. Use: External vendors
Interest Prompt Expense 6921 Expenditures for interest, over $10.00, that New York State pays on behalf of the university, for payments made after the net 30 day requirement. Based on New York State Legislation, these disbursements are brought to the attention of DFS Use:
Supplies - Lab/Project Expense 6540 Expenditures for laboratory supplies and materials, including animals required for laboratory use, food for these animals, related chemicals, and related glassware Use: Not limited.
Services - Legal Services Expense 6621 Expenditures for legal services, including related travel and subsistence expenses that are paid directly. Use: Legal fees for outside legal services.
Services - Computer Expense 6600 Expenditures for managed computer services performed by external vendors. See also 6617 Cloud Computing Services and 6618 Software as a Service. Use: Services for computers, storage, application management, etc. from external vendors.
Services -Marketing/Advertise FedUnallow Expense 6745 Expenditures for Marketing and Advertising. These services are classified as nonrecoverable according to 2 CFR 200. Use: Marketing and Advertising used to promote events and programs at Cornell. Not to be used for course listing.
Intersession - Athletics Expenses Expense 6380 Expenditures for meals, for participants in a sponsored Athletics activity. Use: Use limited to the Athletics Department.
Services - Medical and Health Care Expense 6624 Expenditures for medical services provided by outside vendors. Use: Contractual agreements with medical providers to cover students medical needs off campus. i.e Cornell in Washington. Any medical expenses related to travel should be coded to travel, 6750/6760.
Modular Furniture- Non-Capital Expense 6562 Expenditures for modular components that make up a work area. Examples include panels, work surfaces, drawers, and overhead shelves. Individual components that cost less than $5,000 are not capital assets and should be expended when purchased. Individual components costing $5,000 or more should be identified with a bar code tag and capitalized as a piece of moveable equipment. Use: All components of modular furniture.
Travel - Foreign (non-employee) Expense 6761 Expenditures for non employee foreign travel outside the fifty states, its possessions, or its territories. Use: For travel funded by a sponsored project, consult the contractual documents for the sponsor's definition of foreign. All fees associated with a trip should be charged to the travel object code.
Travel - Domestic (non-employee) Expense 6751 Expenditures for non-employee domestic travel among the fifty states, its possessions, or its territories. Use: For travel funded by a sponsored project, consult the contractual documents for the sponsor's definition of domestic. All fees associated with a trip should be charged to the travel object code.
Travel - Federal Unallow (non-employee) Expense 6781 Expenditures for non-employee travel and subsistence that are classified as nonrecoverable according to federal cost principles. Use: Alcohol, travel upgrade, etc.
Supplies - Office Expense 6550 Expenditures for office supplies and materials, including staplers, pencils, paper, pens, calculators, toner cartridge and writing tablets. Use: not limited
Interdept - Room & Space Rental Expense 6631 Expenditures for on campus room & space rental Use: Biotech, ILR conference center, Sage Hall, etc.
Library On-Line Annual Subscription Expense 6155 Expenditures for on-line, cataloged, library materials for which access expires within one year if not renewed (non-capital). Use limited to university libraries.

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Division of Financial Services

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